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Administrative Specialist II

Interstates Companies
United States, South Dakota, Sioux Falls
4701 W Research Dr (Show on map)
Sep 26, 2025
Take Charge of Your Career at Interstates At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here. At Interstates, we are growing, and so is our need for strong administrative talent. We are looking for an Administrative Specialist II who can provide high-level support to both senior leaders and key teams. This is a dynamic role where you'll be at the center of calendars, meetings, projects, and events that help drive our business forward. What You'll Do Manage calendars and schedules - coordinate meetings, prepare agendas, and make sure leaders and teams are ready with the right materials. Support meetings and events - take clear notes, track action items, follow up on next steps, and ensure logistics are handled. Prepare presentations and documents - create and edit PowerPoint decks, reports, and other materials for leadership and team use. Handle travel and expenses - arrange flights, hotels, conference registrations, and process expense reports. Assist with projects and initiatives - helping move department priorities forward and ensuring tasks are completed. Act as a communication partner - proof documents, monitor inboxes when needed, and keep information flowing smoothly. Look ahead and anticipate needs - ensure upcoming meetings, events, and projects are prepared in advance. What Success Looks Like Meetings and events are well-organized, with details handled in advance. Leaders and team members trust you to anticipate needs without being asked. Action items are tracked and completed on time. Presentations and documents are polished, professional, and accurate. Travel, expenses, and logistics are seamless. What We're Looking For Experience: 3+ years in an administrative, executive assistant, or office support role. Skills: Strong organizational skills, attention to detail, and proficiency in Microsoft Outlook, PowerPoint, OneNote, Planner and other Microsoft 365 tools. Communication: Professional in writing and speech; comfortable proofing, drafting, and corresponding on behalf of leaders. Why Join Interstates? At Interstates, we succeed as a team. You'll be part of a supportive environment where your contributions matter. We invest in our people, encourage growth, and value initiative. If you enjoy making things run smoothly behind the scenes while keeping leaders and teams on track, this is the role for you. Location: This job is located onsite in our Sioux Center, IA or Sioux Falls, SD offices. There may be up to 10% travel. What You Should Know Before You Apply Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see ourPrivacy Policy. By applying, you acknowledge that you have reviewed this notice. Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.