New

Office Manager

TEKsystems
$25.00 - $30.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, Arizona, Phoenix
Sep 26, 2025
Description: The Office Manager supports Financial Professionals (Registered Representatives) with running their day-to-day Investment practice while enhancing the customer service level and experience. This person works directly with the Registered Representative(s) to prepare and process client paperwork, perform client financial transactions, maintain client relationships, schedule appointments, and communicate with clients and financial companies. What you will do: * Answer phones, schedule appointments, and prepare materials for client meetings. * Aid registered representatives in preparing client illustrations, graphs, charts, reports, etc. for registered representative presentations and appointment with clients. * Spend time with clients on the phone, via virtual visits and in person to ensure client service level needs. * Organize Client events and follow up tasks. * Prepare and complete client paperwork and follow up tasks to support registered representative. * Provide administrative support for director(s) and leadership * Manage calendars and schedule meetings * Coordinate routine maintenance of site with facilities and assist where applicable in event planning * Interact with a diverse group of vendors, visitors and internal contacts throughout all levels of the organization * Assist with the on and off boarding of new representatives to the organization * Create, update and maintain routine spreadsheets * Maintain databases of representatives, clients and recruits * Create presentations and other documents * Provide exceptional telephone support * Answer routine correspondence and assemble information that occasionally may be of confidential and sensitive nature * Make travel arrangements and process expense reports * Order supplies, make copies and file department documents * Receive/send/deliver mail items Qualifications: What you need to have: * High school diploma or equivalent experience * 4+ years of experience in a senior administrative support role with extensive experience supporting senior level executives * Proficiency with Microsoft Office Suite Really catch our eye with: * 4+ years of experience in a senior administrative support role in a professional services environment * Our top performers share the following traits: * Exceptional attention to detail and accuracy * Superior verbal and written communication skills including editing and proofreading * Ability to handle multiple priorities simultaneously * Strong organizational and time management skills * Ability to handle a variety of duties simultaneously in a fast paced environment. * Ability to analyze complex information requests * Sound judgment and problem solving abilities * Ability to exercise considerable discretion in all manners of internal and external communications. Pay and Benefits The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Phoenix,AZ. Application Deadline This position is anticipated to close on Sep 30, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.