Administrative Assistant

This role is for a leading global organization at the forefront of innovation, dedicated to shaping the future through groundbreaking technology and solutions. As a partner to this influential company, Aquent is seeking a highly motivated and experienced professional to join a dynamic team. This is an unparalleled opportunity to make a significant impact, providing essential support that empowers leadership and drives critical initiatives forward. You will be a pivotal force in maintaining operational excellence, directly contributing to the success and efficiency of multiple teams and projects within a fast-paced, high-energy environment.

Are you ready to step into an exciting new challenge and be part of a high-energy, agile team? Do you thrive on driving positive change through initiative, collaboration, and commitment? This role offers the chance to deliver exceptional business support, thriving in an environment where your contributions truly matter. You will play a key role in supporting senior leadership, managing complex schedules, coordinating travel, and ensuring seamless operations. This is more than just a role; it's an opportunity to bring your skills, creativity, and drive to a place where your impact will be felt across multiple teams and initiatives.

Key Responsibilities:

• Provide comprehensive administrative support to leadership, managing complex calendars and scheduling.
• Coordinate extensive travel logistics, including itineraries and arrangements.
• Prepare and process expense reports with accuracy and efficiency.
• Proactively manage logistics for business group meetings and events, ensuring smooth execution.
• Draft professional and diplomatic communications for the team and various stakeholders.
• Develop and manage data plans, utilizing advanced features of standard office productivity tools for effective information organization.
• Cultivate a deep understanding of the business group's strategy to serve as a valuable information resource.
• Anticipate and resolve administrative roadblocks, making timely decisions to maintain workflow.
• Directly resolve internal and external customer requests and host business guests with professionalism.
• Provide backup administrative support as needed, ensuring continuous operational coverage.
• Undertake special assignments and projects, contributing to broader organizational goals.
• Drive continuous improvements within business processes and resource utilization.
• Build and maintain strong business relationships with both internal and external customers.
• Consistently demonstrate a proactive, customer-service-oriented attitude.

Must-Have Qualifications:

• High school diploma or GED.
• Minimum of 5 years of overall administrative experience in a professional setting.
• Proven stable work history, demonstrating commitment and reliability.
• Minimum of 4-5 years of experience with advanced office productivity suites (e.g., word processing, spreadsheets, presentation software).
• Minimum of 4-5 years of experience supporting senior leadership or executives.
• Extensive experience working in an extremely fast-paced environment.
• Exceptional verbal and written communication skills, with a high degree of diplomacy and professionalism.
• Strong multi-tasking abilities, customer service orientation, and interpersonal skills.
• Demonstrated ability to work independently, navigate new challenges with confidence, and adapt to shifting priorities with a calm sense of urgency.
• Expert ability to keep information organized and maintain strict confidentiality.
• Expertise in event planning and budgeting.
• Possess strong drive and initiative to identify, solve, and follow through on problems independently.
• High degree of accuracy, professionalism, and attention to detail.

Nice-to-Have Qualifications:

• Previous experience supporting senior managers or directors within a large, dynamic organization.
• A proactive approach to identifying opportunities for improvement and advocating for positive change.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.