Executive Assistant

Sabre Systems is hiring for a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO. The ideal candidate will act as a trusted partner, ensuring the smooth functioning of the executive's office by managing schedules, coordinating meetings, handling confidential information, and serving as a liaison between the executive and internal/external stakeholders. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Executive Support:

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize phone calls and other communications, ensuring timely responses and follow-ups.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the executive.
• Act as a gatekeeper, ensuring the executive's time is used efficiently and effectively.

Meeting Coordination:

• Plan and coordinate meetings, including preparing agendas, taking minutes, and tracking action items.
• Arrange logistics for internal and external meetings, including venue bookings, catering, and technology setup.
• Ensure the executive is well-prepared for meetings by providing necessary materials and background information.

Travel and Expense Management:

• Arrange travel itineraries, including flights, accommodations, and ground transportation.
• Prepare and submit expense reports in a timely and accurate manner.
• Monitor and reconcile budgets related to travel and other executive-related expenses.

Communication and Liaison:

• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Build and maintain strong relationships with key stakeholders, ensuring effective communication and collaboration.
• Handle sensitive and confidential information with discretion and professionalism.

Office and Project Management:

• Assist with special projects, research, and data analysis as needed.
• Coordinate with other administrative staff to ensure seamless office operations.
• Maintain and organize files, records, and documentation for easy access and retrieval.
• Perform other duties and tasks as assigned to support the executive and organizational needs.

Requirements:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of five (5) years of experience as an Executive Assistant or in a similar role supporting senior executives.

• Strong organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills, with a professional demeanor.
• High level of discretion and confidentiality in handling sensitive information.
• Strong problem-solving skills and the ability to anticipate needs and take initiative.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.

Compensation:

At Sabre Systems, LLC, compensation is based on factors such as location, qualifications, experience, and contract-specific requirements. The general salary range for this position is $70,000-$85,000; however, final compensation will be determined by individual qualifications and applicable contract terms.

#LI-EN1

Sabre Systems, LLC, has been providing innovative technological solutions and services for Department of Defense, Federal Civilian, and commercial customers for more than 35 years. We support the ever-evolving areas of advanced communication technologies, cyber, systems and software engineering, and digital transformation.

With over three decades in business, we continue to uphold our small business values with a core philosophy of putting our people first. Our welcoming and inclusive culture embraces the diverse thoughts, experiences, and unique perspectives of our people, encouraging open communication and feedback at every level of our workforce. We offer a collaborative work environment, learning and development opportunities that benefit even our most seasoned technical professionals, and the support and resources needed to develop impactful solutions for our customers. Your health, happiness, and well-being are at the top of our priority list because we know your personal and professional success depends on it. Sabre offers custom-built and wide-ranging benefits that are continually enhanced to meet the evolving and diverse needs of our Sabre Pros. Join our team and contribute to our thriving, people-driven culture.

We respect the unique perspectives that a diverse workforce of minorities, women, individuals with disabilities, and protected veterans brings not only to our company, but also to our customers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability or genetic information.

EOE Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor

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