Property Operations Administrator

Why Join Us?

At Highwoods, we are more than just a commercial real estate company-we are in the business of creating remarkable workplaces that inspire and support growth, community, and connection. Our mission is to build environments and experiences that empower our teammates and customers to achieve more together. Through a blend of innovation, care, and commitment to quality, we deliver exceptional spaces that are worth the commute, add value to our customers, and positively impact our communities.

Work Performed:

• Main point of contact for Directors when requested for daily duties such as conference calls, meetings, invoice tracking, project status and employee related needs.
• Set-up and track all building related capital projects and close-outs upon the completion of jobs. Some projects are completed on emergency basis which requires flexibility when necessary.
• Compiles and expedites for approval project related contracts such as HVAC, roofing, paving, electrical upgrades, etc.
• Review and code all invoices for capital projects, building operating expenses and land held for Atlanta portfolio in Nexus payables system.
• Manages payments to Highwoods Atlanta Business Associations
• Create and update existing Master Agreements and Certificates of Insurance used for vendors and contractors that are to be paid.
• As needed, reviews and uploads Certificates of Insurance to Nexus and Prism.
• Assists with sorting and delegating in Nexus invoices from property accounting.
• As needed, pick up and sort mail for office distribution.
• Oversees ordering of uniforms for all maintenance personnel.
• Schedules division team meetings to include calendar requests and conference room reservations.
• Assists property administrator with Office Management as needed and supports division Accounting Manager with purchase card reconciliation.
• Supports onsite Property Management team on an as needed basis during their absence with Customer needs.

Job Requirements:

• Ability to prioritize and work both as team member and independently.
• Effective communication skills when dealing with vendors, contractors, co-workers, and customers.

• Must be detailed oriented and organized with ability to multi-task.
• Prior accounting, commercial real estate, and customer service skills preferred.
• Computer proficiency with Outlook, Word, and Excel. Experience in Nexus and Building Engines a plus

Education/Experience:

• 2 - 4 Years working in office administrative role
• Associates degree

Work Environment:

• This job operates in a professional office environment, as well as throughout a variety of properties. The employee may be exposed to construction sites and various weather conditions.

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  
  While performing the duties of this job, the employee is regularly required to talk, hear, see, sit, walk and stand for prolonged periods of time; use hands to finger, handle, and feel; and reach with hands and arms. The employee may occasionally need to climb, balance, bend, stoop, and crouch. The employee may occasionally lift, push, or pull up to twenty-five pounds. Ability to read, understand, and to communicate information and ideas clearly in writing and orally required.

What Sets Us Apart

As part of the Highwoods team, you are not just taking on a job; you are joining a culture that values integrity, collaboration, and growth. We believe our culture is the key to success in the dynamic world of commercial real estate. Every member of our team plays a role in defining and upholding this culture-it is not just words on a page, but a way of working and living every day.