Coordinator

Lubbock

42484BR

Personal Financial Planning

Position Description

Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Major/Essential Functions

Events: 45% Serve as the School's internal event planning expert, providing leadership and expertise for the coordination and execution of all major activities. This role oversees and executes the School's signature recurring events such as Opportunity Days, Spring Career Day, and Graduation Ceremonies, as well as faculty and staff engagement activities, including retreats, celebrations, professional development, and networking. In addition, the position directs student-focused initiatives like recognition events and lunches, and manages campus visits for prospective students, faculty candidates, alumni, and other guests. Depending on the nature of the event and team needs, this role may also contribute expertise to events housed in other areas, such as the CFR and PFPA. Responsibilities span the full event cycle-planning, execution, and follow-up-including designing program schedules and show flows, coordinating activities, arranging meals, reserving spaces and parking, managing pre- and post-event communications, recruiting and engaging stakeholders and volunteers, and collecting feedback. A key function of this position is to establish and maintain event processes, procedures, and documentation to ensure continuity, consistency, and long-term success across all School events.

External Relations and Stakeholder Engagement: 25% Lead stakeholder communication and engagement initiatives to strengthen the School's visibility and relationships with internal and external audiences. Create and distribute student announcements and proactively maintain the School's social media presence (e.g., campus digital signage, Facebook, Twitter, Instagram, LinkedIn). Develop and design flyers, newsletters, and print materials that highlight School activities, achievements, and opportunities, ensuring they reach key audiences such as students, alumni, donors, employers, and community partners. Curate and maintain contact lists and databases for alumni, employers, and friends of the School to support ongoing engagement, career connections, and development efforts. Provide staff support for the Alumni Advisory Board and coordinate alumni engagement initiatives, fostering meaningful and lasting connections between stakeholders and the School. This includes supporting donor funds, donor initiatives, donor communication, and sending swag boxes as assigned.

Financial Management: 15% Reconciles personal p-card and purchases supplies for all School events and daily operations as assigned. Ensures that the financial and donor-related aspects of School activities are handled with accuracy and transparency, including working with vendors, coordinating with stakeholders, and processing gift receipts. Processes travel pre-approvals and expense reports for faculty travel as assigned by Business Manager.

General Admin: 10% Provide front-line administrative support to ensure smooth daily operations of the School. Responsibilities include greeting visitors, responding to inquiries, and managing phone calls. Support office coverage in coordination with the Business Manager to ensure continuous service from 8 a.m.-5 p.m., including lunch-hour coverage. Additional duties include submitting Building Maintenance Control work orders to the Physical Plant, managing non-classroom scheduling of School meeting rooms, and assisting undergraduate and graduate students as needed. Maintain and track inventory of promotional items to support student recruiting efforts and School promotional activities.

Student Support: 5% Provide staff advisement for the PFP Ambassadors, organizing and directing their activities to support School engagement and recruitment efforts.

Required Qualifications

High school graduation plus five (5) years progressively responsible related experience; additional related education may exchange for the required experience on a year for year basis.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Annualized Pay Range

$40,500 - $52,600 - $64,800

Hourly Pay Range

$19.47 - $25.29 - $31.15

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

Travel Required

Up to 25%

Shift

Day

Grant Funded?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.