Credit Card Administrator

Job Title: Credit Card Administrator/AP Specialist

FLSA Status: Non-Exempt

Department: Accounting

Reports to: Finance Shared Services Manager

Flex Work Eligible! This position qualifies for the Flexible Work Policy. Employees receive 75 workdays annually to work remote! The initial amount of days is prorated for the first year based on start date.

GENERAL DESCRIPTION / PURPOSE:

The Credit Card Administrator manages our credit card program. This involves ordering, delivering, suspending, and terminating company credit cards as needed. This role will also assist in Concur expense report auditing as well as other Accounts Payable functions and processing as needed.

ESSENTIAL JOB FUNCTIONS:

Credit Card Administrator

• Order, deliver, suspend and terminate company credit cards.
• Update employee cost center changes regularly in the Wells Fargo credit card platform
• Answer all inquiries and calls into the Credit Card Hotline during business hours
• Participate in on-call rotation of Credit Card Hotline duties evenings and weekends
• Retrieve reports from Wells Fargo credit card platform as needed
• Monitor card expirations and re-order and deliver as needed
• Quarterly audit of active cards to ensure compliance

Accounts Payable Processing

• Concur expense report audit review
• Process assigned supplier invoices, related purchase orders, and receiving docs using accounting software and other programs
• Participate in daily mail delivery on rotating schedule
• Work directly with both internal and external customers to resolve all problems related to invoices and supplier statements
• Prepares month end accruals and appropriate journal entries

BEHAVIORAL COMPETENCIES:

• Adaptability
• Communication
• Customer Focus
• Decision Making
• Planning and Organizing
• Values Based

REQUIRED QUALIFICATIONS:

Education: Associate degree

Experience: 1+ year of relevant experience and/or training; 1+ year working knowledge of various PC-based computer software packages including financial spreadsheets and word processing. Intermediate Excel skills.

Knowledge, Skills and Abilities:

• Excellent written and oral communication skills, and able to work effectively with internal and external customers.
• The applicant will have the ability to add, subtract, multiply, divide, and compute ratios and percentages.
• Knowledge of computers and software with good word processing skills using Microsoft applications.
• Familiar with Expense Reporting and/or Policy. Receipt review.
• Proficient in Excel
• Concur expense reporting experience a plus
• Great attention to detail

WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Office deskwork, required sitting, walking, using phone & computer
• May lift up to 30 lbs. occasionally
• Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.

Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.

Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.

Starting pay for the position is between $21.54 - $29.09/hour

Loram is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law.

Revised: August 2025

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