Administrative Assistant

The University of Wisconsin-Platteville invites applications for an Administrative Assistant in the Administration and Finance Department. The primary focus of this role is to provide professional-level administrative and operational support to senior leadership, including the Chief of Staff and members of the Chancellor's Suite. Responsibilities include managing front office operations, answering a multi-line phone, responding to incoming correspondence, and coordinating logistics for campus-wide events, official visits, and other activities to ensure the smooth functioning of the university community.

This is a full-time, 12-month position with an hourly wage of $18.00. The University of Wisconsin System has a nationally top ranked retirement plan and a comprehensive benefits package.

- Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

- Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

- Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

- Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

- Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

- Provide back-up for calendar coordination and expense reports for C-Suite leaders.

- Serve as key coordinator for Ullsvik Hall.

- Responsible for purchasing card and compliance with practices, policies and procedures as implemented.

- Additional duties as assigned, aligned with professional skills and general scope of position.

Required Qualifications:

- High School Diploma/GED

- 2 years minimum office/administrative support experience.

- Excellent oral and written communication skills, excellent interpersonal communication skills ability to interact successfully with faculty, staff, and students as well as external constituents-regional, statewide and national.

- Excellent telephone protocol.

- Attention to detail, excellent organizational skills, and discretion with confidential information.

- Ability to work with confidential and sensitive information and records. The position requires a high degree of confidentiality, responsibility and independence in completing responsibilities.

- Ability to operate independently and to independently set priorities to meet the demands of the position.

- Documented excellence in the following areas: self-awareness and professional development communication and personal effectiveness customer/people oriented achievement orientation.

- Excellent customer orientation and problem-solving skills.

- Knowledge of various software programs including in MS Office applications, computer literate with the ability to learn new software applications.

Why It's Great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, offers associate, baccalaureate, and master's degree programs in a broad spectrum of disciplines including: science, technology, engineering, and mathematics criminal justice education business agriculture and liberal arts. The Platteville campus is located in Southwest Wisconsin's largest community, which has a rich history rooted in mining -particularly lead mining -dating back to the early 19th century. The region offers excellent school systems, high-quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville serves as a cultural and educational center for the Tri-State region of Illinois, Iowa, and Wisconsin.

Application Deadline:

To ensure full consideration, applications must be received by October 14, 2025. Applications will be accepted until the position has been filled.

Required Documents for Candidates to submit:

- Letter of application addressing all required qualifications

- A current resume

Legal Notices and Important Information:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices.

The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-PlattevilleAnnual Security & Annual Fire Safety Reportis available for review. Call the UW-Platteville Campus Police Office at608.342.1584for a paper copy of the annual report.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released.See Wis. Stat. *. 19.36(7).

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.