Theater Operations Coordinator - Facility & Vendors

University of Missouri-Columbia
parental leave, paid time off
United States, Missouri, Columbia
801 Conley Avenue (Show on map)
Oct 28, 2025
Hiring Department Student Unions Job Description The Theater Operations Coordinator (TOC) provides a client relations service that assists with gathering information about events and translating that information into our event management systems for use by the staff on the event day. This position also helps to make sure the client obtains all necessary permits and documentation of coverage as required by their usage agreement. Additionally, the TOC may act as the venue representative on larger events providing a central point of contact, coordination, and problem solving for all operational areas. On rare occasions, the TOC may act as the Technical Director facilitating the direct running of an event. The TOC with a facility and vendor liaison focus has a specialization in overseeing and coordinating the activities of campus and external third-party resources to support events as needed. This includes but is not limited to Campus Central Facilities, Campus Custodial Services, Operations Facility Management, Event Operations, concessions vendors, labor vendors, security vendors, backline providers, rental equipment as well as the City of Columbia for parking coordination. This role requires exceptional organizational skills and the ability to work collaboratively with various departments and external partners as well as internal units. General Responsibilities Performs routine tasks using existing procedures, practices, and techniques; handles standard assignments while suggesting improvements for efficiency and resourcing Solves routine problems using established methods Adheres to project schedules and budgets Works within standardized practices to meet objectives and deadlines. The role involves straightforward information exchange and developing collaborative relationships with internal teams. Event Planning Work with clients to obtain advance information about their event needs and translate that into our management documentation as well as work with the operations teams to ensure a smooth and surprise free day of event run. Work with clients to obtain the necessary permits and evidence of coverage needed for their events. Event Coordination: Contribute to weekly planning and coordination meetings. Coordinate with internal and external partners to provide the following services: Additional technical labor Custodial labor Facility maintenance, repair, and upgrades Concessions services Security services IT support Limited artist hospitality Equipment rentals Backline rentals Parking and transportation logistics Event Execution: For larger events prepare venues for upcoming events for assigned shows, ensuring all logistical needs are met. Occasionally, lead staff and crews at setup, rehearsal, run, and tear down activities. Occasionally, operate staging, rigging, lighting, audio, and video equipment as needed. Shift Monday-Friday 8am-5pm, with possible flexible schedule to assist on nights and weekends Minimum Qualifications Associate's or Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary Preferred Qualifications Microsoft Office Suite Adobe PDF editor EMS event management softwar Shiftboard - staff scheduling software Socialtables (diagraming) Anticipated Hiring Range Salary Range: $18.87-$25.00/hour Grade: GGS-008 University Title: CSM Operations Supervisor Internal applicants can determine their University title by accessing the Talent Profile tile in myHR. Application Materials Resume & Cover Letter Community Information Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be! Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits. Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.