Senior Lease Administration & Compliance Manager

Based in St. Louis, Core & Main is a leader in advancing reliable infrastructure with local service, nationwide. As a specialty distributor with a focus on water, wastewater, storm drainage and fire protection products and related services, Core & Main provides solutions to municipalities, private water companies and professional contractors across municipal, non-residential and residential end markets, nationwide. With over 370 locations across the U.S., the company provides its customers local expertise backed by a national supply chain. Core & Main's 5,700 associates are committed to helping their communities thrive with safe and reliable infrastructure. Visit coreandmain.com to learn more.

Job Summary

Core & Main is immediately seeking an experienced Senior Lease Administration Manager to support our growing national real estate lease portfolio.

This position will report directly to the Senior Director of Real Estate and will support the creation and implementation of best-in-class standard processes around lease administration. The Lease Administration Manager will also provide support for any real estate related issues that arise at the branch level including Landlord notices and more.

The position will be integral in ensuring overall lease data/payment integrity and compliance by supporting the real estate and broader organization through any combination of the following activities:

• Ownership of the rent roll review and variance review process in cooperation with lease accounting to ensure accuracy of rent payments on regular and timely basis
• Abstraction of new and modified lease contracts into lease administration database including calculating lease payments, abstracting critical clause data into database, highlighting relevant clauses for ongoing compliance
• Review of all landlord invoices against lease requirements
• Lead annual NNN reconciliation efforts and desktop audits
• Communicate with landlords and other stakeholders as required on rent commencements, renewals, lease assignments or other items as needed
• Implementation of key lease compliance and portfolio management tracking processes
• Identification and implementation of key lease administration SOP's and operational baselines
• Support integration of M&A leases into the portfolio including collecting all pertinent legal paper trails, vendor set up forms, and W-9s pre- and post-closing.
• Analyze, interpret, abstract, and audit lease agreements and underlying legal documents for accuracy and compliance, ensuring all lease documentation conforms to negotiated business points and the company's operational and legal standards.
• Resolve landlord and lease-related disputes/issues; facilitate landlord approvals or escalations to legal as needed
• Review estoppels and SNDAs or other requests from Landlords in a timely manner
• Investigate requests from third parties on a variety of issues related to landlord disputes, violations, condemnations, lender requests, etc. Determine best course of action and provide recommendations for a resolution.
• Ensure accuracy and comprehensiveness of records in lease administration database
• Work closely with 3rd party brokers, legal, accounting, tax, insurance, operations, FP&A, field leadership and other stakeholders and partners within and without the business to support the needs of the organization as it pertains to the real estate portfolio
• Draft documents such as formal notice letters to landlords, Letters of Commencement (LCDs), Estoppels and more.

Qualifications

• 7+ years of experience in tenant or landlord commercial lease administration (industrial lease experience a plus)
• Familiarity with full cycle lease administration and lease accounting software
• Experience in managing 3rd party lease administration programs a plus

Other

• Strong analytical, problem-solving, and communication skills
• Strong process orientation with excellent organization skills, thorough attention to detail (natural propensity to get into the details) and ability to prioritize multiple competing projects and deadlines
• Working knowledge of commercial real estate leases and lease accounting
• Strong written and verbal communication skills and ability to work effectively with people at all levels of the organization

Core & Main is an Equal Employment Opportunity employer. Employment at Core & Main is based solely on a person's merit and qualifications directly related to professional competence. Core & Main does not discriminate against any employee or applicant on the basis of race, creed, color, religion, national origin, nationality, ancestry, age, disability, veteran status, pregnancy or related condition (including breastfeeding), affectional or sexual orientation, gender identity or expression, marital status, status with regard to public assistance, citizenship, or any other basis protected by law.

None of the questions in this application are intended to elicit information regarding any protected characteristics, nor imply any limitation, illegal preferences or discrimination based upon non-job-related information or protected characteristics.

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