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TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR BE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST.
The Litigation Services unit handles requests for Agency records and witness appearances in the defense of approximately 3,000 personal injury cases each year. The FOIL unit handles public information requests made through the City's Open Records electronic portal. Both units search for responsive records to requests from the public. The successful candidate will primarily be assigned to the Litigation Services unit but may be assigned to the FOIL unit in the future if the needs of the unit require re-allocation of staff.
The Litigation Services, FOIL and Records Management unit seeks a highly organized and self-motivated candidate with experience working with electronically filed records and researching, identifying, collecting, and producing digital records. The successful candidate will work in a fast-paced paperless office and will be required to follow our Standard Operating Procedures (SOP) to produce reliable, consistent, and accurate records that will be defensible under oath at depositions and trials. The successful candidate is expected to achieve proficiency, after appropriate training, in performing complete electronic records searches of several databases and web applications. The successful candidate should also possess superior verbal communication skills. The successful candidate may be required to routinely travel to offices and courthouses in all 5 boroughs, approximately 3 times each week, to testify under oath at Examinations Before Trial and at Trials; and administrative tasks which may include but are not limited to scheduling witnesses, assigning searches in SharePoint and/or Law Manager, assisting Deputy Counsel, Senior Counsel, and Chief of Staff with projects as assigned, monitoring email inboxes, handling correspondence and assigning correspondence requests in SharePoint, assisting with new hire onboarding and other tasks as needed.
PRINCIPAL ADMINISTRATIVE ASSOC - 10124
Minimum Qualifications 1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.
Preferred Skills
Excellent computer skills, including proficiency in Microsoft Word, and Excel preferred.
Familiarity with computer based research and the ability to review documents for accuracy and relevance.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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New York City Department of Transportation
$32.68 - $47.51
Oct 14, 2025