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Senior Administrative Coordinator

University of North Texas Health Science Center
United States, Texas, Fort Worth
3500 Camp Bowie Boulevard (Show on map)
Oct 17, 2025
Title: Senior Administrative Coordinator Employee Classification: Senior Administrative Coord Campus: University of North Texas - Health Science Center Division: HSC-Div of Rsrch & Innovation SubDivision-Department: HSC-Health Institutes & Centers Department: HSC-Inst for Health Disparities-300220 Job Location: Fort Worth Salary: $47,332 - $59,040 depending on experience FTE: 1.000000 Retirement Eligibility: TRS Eligible About Us - Values Overview Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu. Department Summary The Institute for Health Disparities (IHD) conducts research, training and community outreach in the areas of minority health, health disparities and workforce variety. Constituting the IHD are the Texas Center for Health Disparities, National Research Mentoring Network, Texas CEAL Consortium, Competency Training Programs, AIM-AHEAD and the NIMHD Endowment. Position Overview The Senior Administrative Coordinator will provide essential administrative support to a university project within the Institute for Health Disparities (IHD) engaged in managing a HRSA funded mental health and HIV care initiative. The position involves clerical duties focused on administrative related tasks such as document management, scheduling, and assisting with communication between the Principal Investigators (PIs), IHD finance staff, Office of Sponsored Programs (OSP) and external sub-awardee institutions. This is an excellent opportunity for someone interested in higher education administration and sponsored research. Minimum Qualifications Bachelor's degree and two (2) years of related experience; or any equivalent combination of education and experience. Knowledge, Skills and Abilities Exceptional communication and interpersonal skills. Advanced written communication skills. Advanced Microsoft Office skills. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Experience in providing administrative support by conducting research, preparing financial reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings, and recording detailed meeting minutes. Preferred Qualifications High school diploma or equivalent required; Bachelors degree or college coursework in Public Health, Health Administration, or Business Administration preferred The preferred candidate will possess the following additional qualifications: Experience with local and federal grants. Knowledge of grant management and research management procedures. Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with document tracking or project management tools is a plus Proficient in using Google Workspace tools, including Gmail, Drive, Docs, and Sheets, for effective communication and collaboration Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to maintain confidentiality and handle sensitive information professionally Previous administrative or customer service experience Comfortable working with community partners and multidisciplinary teams Job Duties Assist with the preparation, tracking, and filing of grant-related documents, including subaward agreements, reports, and email correspondence. Schedule and coordinate meetings, webinars, and events involving the internal HRSA project team and external sub-awardee institutions. Support the department with routine data entry, invoice tracking, and processing documentation for sub-awardees. Draft and edit routine communications such as meeting notes, email updates, and reminders to faculty and external partners/ Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software. Help coordinate internal routing of documents for approvals and signatures. Provide additional support on special projects or compliance reviews as assigned. Performs other duties as assigned. Physical Requirements Communicating with others to exchange information. Lifting and Moving objects up to 20 pounds. Sedentary work that primarily involves sitting/standing. Environmental Hazards No adverse environmental conditions expected. Work Schedule Monday - Friday; 8:00 a.m. - 5:00 p.m. Driving University Vehicle No Security Sensitive This is a Security Sensitive Position. Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits For information regarding our Benefits, click here. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.