Administrative Coordinator

Overview

Jackson Healthcare and our family of companies provide healthcare systems, hospitals and medical facilities of all sizes with the skilled and specialized labor and technologies they need to deliver high quality patient care and achieve the best possible outcomes - while connecting healthcare professionals to the temporary engagements, contract assignments and permanent placement employment opportunities they desire.

Headquartered in metro Atlanta, we're powered by more than 2,600 associates and over 20,000 clinician providers covering all 50 U.S. states.

Our mission is to improve the delivery of patient care and the lives of everyone we touch. This includes the patients, clinicians and healthcare executives we work with through our companies every day, as well as our communities, the nonprofit organizations we support and each associate who is part of our family.

We're always looking to add new talent to our teams. We value diverse professionals at all levels and across multiple disciplines and areas of expertise, who have strong leadership skills, align with our culture, and are committed to excellence.

Key Responsibilities

Project Coordination

• Assist with planning and executing key events including packet pick-up, gift drop-off, and the Christmas party.
• Maintain and update calendars, spreadsheets, and SharePoint folders.
• Coordinate with internal departments (HR, Marketing, Guest Services, IT, Security) for space reservations, equipment, and access.
• Work with the program's project manager & track initiative progress via the Asana platform.

Volunteer & Shopper Support

• Manage sign-up forms and communications for shoppers and volunteers.
• Prepare and distribute shopper packets, including wish lists, instructions, credit cards, and gift labels.
• Track packet pick-up and gift drop-off, ensuring all items are labeled and organized.

Event Logistics

• Support setup and breakdown of donation tables and party stations.
  Liaise with vendors and guests (Santa, photographer, caterers, magician, etc.).
• Ensure signage, decorations, and printed materials are prepared and distributed.
• Submit and manage Facilities work orders for event setup.
• Procure event supplies from local stores and/or online merchants.

Technology & Data Management

• Use Microsoft Forms, Excel, and SharePoint to manage wish lists and master spreadsheets.
• Coordinate with IT to secure and configure loaner laptops for donation stations.
• Assist with mail merges and label printing using Avery templates.

Communication

• Draft and send reminder emails, instructions, and updates to shoppers, volunteers, and stakeholders.
• Respond to inquiries and troubleshoot issues related to sign-ups, packets, and logistics.
• Daily monitoring of the Fostering Holiday Hope Outlook inbox.

Skills & Qualifications

• Strong organizational and project management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and SharePoint.
• Experience with online forms (Microsoft Forms, SignUpGenius) and mail merge.
• Ability to multitask and work independently in a fast-paced environment.
• Comfortable lifting and organizing gifts and supplies during event setup.

Preferred Experience

• Prior involvement with foster care organizations and/or volunteer coordination.
• Experience working in a corporate or nonprofit setting.