Administrative Coordinator

MED-CORE-GERI

Part Time

86541BR

Job Summary

The Division of Geriatrics is looking for a part-time Administrative Coordinator to support various projects across all our mission areas. The Division aims to improve the health and well-being of older persons and those with serious illness through teaching, research, clinical care, and community engagement. Reporting directly to the Division Manager, the Administrative Coordinator is an essential part of the Core Admin Team and a contributing member to the operational success and longevity of the Division. A successful candidate is a working professional with exceptional organization skills and proven experience in applying policies and procedures to support a wide range of ongoing/adhoc administrative and operational tasks.

Specific projects may include: coordinating events and Division day-to-day business operations/schedules, submitting IT/facilities tickets/work orders, ordering and tracking supplies/inventory, submitting purchase orders and expense reports, tracking and assigning space, supporting finance and HR tasks including issuing/tracking invoices, check deposits, cost transfers, financial reconciliation, submitting HR tickets, supporting recruitment efforts, running reports and generating graphs/charts at the appropriate level, contributing to Division and team meetings, creating meeting agendas and minutes, and supporting special projects that add to the success of the Division or improves employee engagement/experience. The Administrative Coordinator may also be involved in program-specific projects led by faculty/program directors in areas of research, clinical operations, and/or education as needs arise and at the appropriate scope and level. Lastly, the Administrative Coordinator may also support Division communications/marketing tasks such as Twitter feeds, GeriNews, and/or website updates.

The Core Admin Team is a dynamic and well-functioning group of individuals and the backbone of the Division. We seek an individual who is motivated, self-driven but also highly collaborative, mission-driven, and excited about behind-the-scenes work. We prefer someone who is willing to learn, flexible, able to make sound decisions, analyze and resolve operational problems of moderate scope and knows when to escalate matters to a superior. The Administrative Coordinator will be joining a Division that is committed to their individual success and engagement and equally committed to achieving team-based success!

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.05 - $53.50 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Division of Geriatrics at UCSF is dedicated to improving the health, dignity, and independence of older people through education, patient care, research, and community engagement. We train healthcare professionals at all levels, from students to seasoned clinicians, using innovative curricula and teaching in multiple settings such as classrooms, clinics, hospitals, and homes. Our person-centered approach to healthcare prioritizes dignity, choice, and independence, meeting older people wherever they need us - in hospitals, outpatient clinics, emergency departments, skilled nursing facilities or their homes. Grounded in a deep respect for older people, our work aims to enhance their health, well-being, and quality of life across the spectrum of aging experiences. As specialists in aging, we are committed to transforming healthcare locally and nationally while fostering meaningful connections with the communities we serve. Our work spans UCSF campuses, including Parnassus, San Francisco VA Health Care System, Zuckerberg San Francisco General Hospital, Mission Bay, and UCSF Center for Geriatric Care, supported by a multidisciplinary team of over 130 faculty, staff, fellows, interns, and volunteers.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum 1+ years of directly relevant experience.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Exceptional organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs. Proficient in MS Suite, Teams, project management software, and surveying software (Qualtrics/survey monkey/doodle poll, etc.).
• Ability to use discretion and maintain confidentiality.
• Event planning & coordination experience; solid business operations/logistical skills.
• Experience working with different levels of stakeholders and diverse groups.

Preferred Qualifications

• Prior experience in finance (budget/project management, expense or financial reporting, sales & services contracts, reconciling ledgers, submitting expense reports, etc.)
• Prior experience working in a research or academic institution; prior experience working with UC systems.
• Experience using social media platforms and website management software.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Limited Appt

Percentage

50%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Fully On-Site

Shift

Variable

Shift Length

Variable

Additional Shift Details

18 month limited appointment from start date Monday-Friday, 8:30 AM to 5 PM (varies)