GSU Foundation Board Assistant

ABOUT UNIVERSITY ADVANCEMENT

Georgia State University Advancement works to further Georgia State's status as a national leader in student success, research and innovation, and cultural impact. By connecting with alumni, engaging donors, and increasing philanthropic support for students and scholars, we're helping to transform lives and build our global community. The University Advancement Division furthers the university and its mission through several departments, including Development, Corporate & Foundation Relations, Alumni Relations, and the Georgia State University Foundation.

Georgia State University Foundation

The Georgia State University Foundation serves as an ambassador of Georgia State University, supporting and assisting the university in achieving its mission through the identification, cultivation, solicitation and stewardship of gifts, and by collaborating and advising on activities for the benefit and advancement of the university.

These are exciting times at the University Advancement. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to identify, cultivate, and steward donors.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do but because it makes us a stronger team.

University Advancement is seeking (1) GSU Foundation Board Assistant to join the already incredible team taking Georgia State University to the next level of excellence!

WHAT MAKES UNIVERSITY ADVANCEMENT A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

• A knowledge-sharing organization that works collaboratively with cross-campus and external partners

• Professional development opportunity and mentorship

• A rapidly growing center within an academic setting

WHAT YOU WILL DO

Job Summary

The Georgia State University Foundation Board Assistant provides essential administrative and logistical support to the Foundation Board, ensuring efficient board operations and communication. This role assists with meeting coordination, record management, event planning, and board communication. The position requires strong organizational skills, professionalism, and the ability to manage multiple tasks in a fast-paced environment. This position primarily reports to the Senior Director of Board Relations to the Board, with dotted-line reporting relationship to the GSU Foundation CFO.

Key Responsibilities

• Assist in scheduling meetings utilizing doodle pools and survey tools, typing agendas for committees and full board, distributing materials and/or place on onboard in a timely fashion.

• Day prior to each board/committee test Onboard features to ensure they are operative and have a backup plan in the event technology is not working.

• Record, type and transcribing accurate minutes in a timely manner (preferably within one week of each meeting), receive approval from the Senior Director of Board relations and AVP of Finance/CFO, and distribute to the appropriate board members for review. Upload to Onboard in a timely manner.

• Assist in maintaining legal and governance documents, board policies, and ensure adherence to institutional and regulatory guidelines.

• Maintain a directory of the full board, its special committees, and groups with stop and start dates within ASCEND.

• Assist in serving as a point of contact between board members, and the leader of board relations and AVP of Finance/CFO when necessary.

• Assist in organizing logistics for board meetings, retreats, and special events, ensuring all aspects run smoothly.

• Maintain organized and secure files of board records, policies, and historical documents.

• Provide general administrative assistance, including handling correspondence, scheduling appointments, and preparing reports.

• Handle sensitive board-related information with discretion and confidentiality.

• Maintain shared digital documents that AVPs, VP, and other administrative staff can readily look up information on the current and histories of the board and committees.

• Provide liaison services for both the leader of Board Relations (direct report) and the AVP of Finance/CFO (dotted line) - calendaring, planning and scheduling meetings for each leader, processing invoices (these should be done in a timely manner); provides other database and clerical support.

• Manage calls on specific days.

• Occasional nights, weekends, and travel are required.

• The description is not all encompassing and there will be other duties as assigned.

• Hires, supervises, and assigns work to student employees and/or part-time workers and ensures the accuracy of their work.

Minimum Hiring Standards:

• Bachelor's degree in business administration, nonprofit management, public administration, or a related field and minimum of 3-5 years of experience in administrative support, board operations, or governance assistance

Preferred Qualifications

• Experience in higher education, nonprofit organizations, or corporate board support.

• Knowledge of governance best practices and compliance requirements.

• High level of discretion, adaptability, and critical thinking skills.

• Strong proficiency in Microsoft Office Suite, board management software, and enterprise communication tools.

• Excellent organizational and time-management skills with a strong attention to detail.

• Strong written and verbal communication skills.

• Ability to work independently and collaboratively with board members and supervisors.

To be fully considered for this position, all candidates must submit the following at the time of submission:

• A complete and accurate GSU application.
• Resume.
• Cover Letter outlining your experiences as it relates to the purpose and mission of GSU Advancement.