Executive Administrative Assistant

JOB RESPONSIBILITIES:

• Responsible for pro-active calendar management / gatekeeper coordinating internal/external meetings
• Attend executive staff meeting
• Tracking actions, & assisting with org specific projects paying high attention to detail on event planning workshops & team events
• High degree of initiative and ability to anticipate needs
• Ability to practice best judgement when making decisions on behalf of executive
• Arrange multi-leg international and domestic travel
• Pro-active tracking of all flight and ground transportation
• Complete understanding of company policies and tools
• Educate executives on policy and new procedures (spend limits, city caps)
• Review/approve/process expense reports, and reconcile against statements on behalf of executive
• Understanding of organizational structure
• Ability to work across multiple GEO's
• Maintains confidentiality of all sensitive or proprietary information
• Generate and format presentations
• Assist extended team members with administrative duties as needed
• Provide mentorship to admin assistants in support center

REQUIREMENTS:

• Bachelors or Masters Degree and 3+ years of experience supporting executives in a corporate environment
• Hybrid schedule, 3 days in office in Morrisville and 2 days from home.

PREFERED:

• Ability to work independently in a fast-paced environment with professionalism and tact
• Excellent communication and interpersonal skills and the ability to collaborate effectively with others
• Strong leadership skills
• Positive, can-do attitude willing to help team and peers
• Ability to prioritize effectively and take ownership of responsibilities
• Strong attention to detail demonstrating accuracy and thoroughness of work
• Flexibility to accommodate an ever changing, global environment with strong analytical skills to find solutions