Executive Assistant- C-Suite- Hybrid- Chicago, IL

Description

At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It's why we're coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we're headed. We're proud to share our story and Make Amazing Happen at CDW.

Job Summary
The Executive Assistant supports a C-level executive, ensuring efficient operations through proactive calendar management, communication support, and project coordination. This role requires exceptional organizational skills, discretion, and the ability to operate effectively in a fast-paced, high-visibility environment. This role requires someone who brings experience is supporting a C-Level executive in a large, global corporate environment.

What you'll do:

• Serve as primary point of contact for internal and external stakeholders on behalf of executive, as needed
• Manage complex calendars, prioritize meetings, and coordinate cross-functional scheduling
• Coordinate global travel arrangements and process expense reports
• Prepare executive level presentations, correspondence, and internal communications
• Support leadership team meetings: securing meeting location, accommodations, catering, as well as drafting documents, reports, and presentations
• Effectively interact with all stakeholders, both internal and external
• Coordinate and process all invoices and purchase orders
• Handle confidential information related to company strategy, personnel, and performance
• Communicate effectively with a variety of stakeholders both inside and outside the company
• Bring a process improvement mindset and ensure that enhancements are made to the executives' operating system to ensure a seamless and well run schedule
• Prepare the executive for travel and other important events with prep materials, documents, etc... in an easy-to-use format / approach
• Check all aspects of travel and calendar to ensure that each day runs smoothly and according to plan
• Understand executives preferences and ensure that they are reflected in travel and calendar plans
• Assist with special projects as assigned

What we expect of you:

• Bachelor's degree with 5+ years of executive assistant experience including supporting C-suite executives, or 9+ years of executive assistant experience without a degree, including C-suite support.
• Strong written and verbal communication skills
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), SharePoint, and virtual communication tools (Teams, Webex, Zoom)
• High emotional intelligence, executive presence, and the ability to influence without authority
• Proven track record managing sensitive and confidential information
• Strong project management, organizational and time management skills
• Demonstrate ability to manage remote/hybrid work environments
• Ability to build relationships across all levels of the organization and with external partners
• Work independently with minimal direction, demonstrating sound judgment and initiative
• Proactively anticipate executive needs and resolve issues before they arise
• Pivot quickly and adapt to shifting priorities in a fast-paced, dynamic environment
• Manage multiple tasks and projects simultaneously, ensuring deadlines are met
• Maintain composure and professionalism under pressure and in ambiguous situations
• Leverage AI tools (e.g., Microsoft Copilot, automated transcription tools) to streamline administrative tasks such as meeting prep, email drafting, and follow-ups

Pay range: $ 84,000 - $ 120,000 depending on experience and skill set
Annual bonus target of 5% subject to terms and conditions of plan
Benefits overview: https://cdw.benefit-info.com/
Salary ranges may be subject to geographic differentials

We make technology work so people can do great things.

CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive.

CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.