Office Specialist 2

Initial Posting Date:

Application Deadline:

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Job Description:

The Oregon Youth Authority (OYA) is seeking a detail-oriented and people-focused Office Specialist 2 to join our team as part of the Office of Intercultural Relations (OIIR). This position provides essential administrative support to OIIR and the Director's Office that helps our agency carry out its mission: to protect the public and reduce crime by holding youth accountable while providing opportunities for growth and reformation in a safe environment.

The Office Specialist II provides comprehensive administrative and bilingual support to the Office of Inclusion and Intercultural Relations (OIIR) Director and team. This position coordinates meetings and cultural events, manages calendars and travel, supports data collection and reporting, assists with staff onboarding and interpretation services, and ensures efficient office operations in a diverse and inclusive environment.

Key Responsibilities:

• Coordinate and support OIIR and advisory committee meetings; prepare and distribute meeting minutes.

• Assist with cultural celebrations, community events, and tattoo removal services.

• Maintain the OIIR Director's calendar, travel, and expense documentation.

• Collect, compile, and report data related to OIIR programs and services.

• Prepare correspondence, reports, and presentation materials.

• Support onboarding, scheduling, and training of new staff.

• Coordinate interpretation and translation services for youth and families.

• Maintain office files, contracts, and purchasing records in state systems.

• Manage supply orders, purchase orders, and VISA expenditures.

• Provide bilingual communication and customer service to internal and external partners.

• Serve as part of the office support rotation for reception coverage.

• Cross-train to assist other Director's Office teams as needed.

• Perform other duties as assigned by the OIIR Director.

Additional Information:

• A 5% bilingual differential will be added to the final salary for those fluent in Speaking English and Spanish. Bilingual assessment will be conducted upon hire.

• This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.

• Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here.

• The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.

• This position receives annual increases on the anniversary date until the maximum of the salary range is reached.

• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

What You Need To Qualify:

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR

• An associate degree in any field;OR

• An equivalent combination of education and experience.

Special Qualification:

• This position requires the ability to speak Spanish and English fluently. Indicate your Spanish speaking skills in the skills section of your application or resume.

DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know. It's how we will choose whom to move forward!

Note: You do not need to have all these qualities to be eligible for this position.

• Experience working with diverse populations demonstrating cultural awareness, empathy and adaptability in various interactions.

• Experience using a range of software programs or databases to manage multiple tasks and meet competing deadlines.

• Experience providing respectful and supportive guidance to youth and families dealing with complex or sensitive matters.

• Experience communicating clearly and effectively in a way that is concise, respectful, and appropriate for diverse audiences.

• Experience delivering in-person customer service in a professional office setting.

• Demonstrated ability to maintain a high level of organization, consistency, and attention to detail.

Interested? Here's How To Apply:

• Complete the application fully or upload a complete resume including dates of employment and duties/responsibilities of each position.

• Complete the questionnaire / supplemental questions.

• COVER LETTER REQUIRED: In your cover letter, please describe your experiences, skills, and knowledge as they relate to the DESIRED ATTRIBUTES/APPLICATION SCORING CRITERA section of the announcement and explain why you are the best fit for this role. Please ensure it is in PDF format for accessibility.

• After you submit your application please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit your application and will complete the process. If you are an employee, the tasks can be found in your Workday inbox.

• If you are a veteran, you may receive preference.

Caution: If you fail to follow these instructions, including failing to attach a cover letter and resume as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.

Tentative Interview Schedule:

NOTE: IF the first round of interviews are conducted via VidCruiter, an online video interview platform that offers flexibility by allowing you to complete your interview within a given time window. We want to give all candidates ample time and support to participate comfortably. Access to a computer or smartphone with internet, a camera, and a microphone will be necessary.

• 1st round: November 24, 2025 (Vidcruiter OR IN-PERSON)

• 2nd round: December 3, 2025 (IN-PERSON Interview)

Would you like to learn more about this position or how our application process works? Join our Recruitment team every other Wednesday during our OYA Career Chat Sessions. We can assist you with all your application and agency questions!

Join us this Wednesday from 11:00am-11:30am.

Click Here to Register for OYA Career Chats!

ABOUT OYA

At OYA, diversity, equity, and inclusion are more than just words on a page.To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.

If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!

This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as:

• $2,500 life insurance policy paid for by your union, SEIU Local 503. This policy is in effect if you are an active member.

• Up to $200,000 of additional life insurance can be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.

• Short Term Disability insurance is guaranteed if purchased within the first 90 days of new union membership.

• Legal insurance enrollment is available to purchase within the first 90 days of new union membership.

• Tuition reimbursement.

What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan. For a full list of benefits for GLC positions, please click here.

Discover moreabout working in Oregon state government byclicking here.

Additional Information

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law." The more diverse we are, the better our work will be.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.

Pre-employment Checks:

In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.

In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.

All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Visa Sponsorship:

We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US. OYAuses E-Verify to confirm that applicants are authorized to work in the United States.

Have Questions?:

For questions about the job announcement, contact our Recruitment Team OYAjobs@oya.oregon.gov