Remote New 
Administrative Specialist Sr. (Short-Term)
 Maricopa Community College district | |
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b), remote work
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 United States, Arizona, Scottsdale | |
 Oct 29, 2025 | |
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Administrative Specialist Sr. (Short-Term) Job ID: 322020 Location: Scottsdale Community College Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $19.26 - $25.04 /hourly, DOE Grade 110 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Campus Statement Scottsdale Community College (SCC) is proud to be the only two-year public higher education institution located on Native American land. As one of the 10 Maricopa Community Colleges, SCC currently serves more than 7,000 full and part-time students each semester from its surrounding communities, including the cities of Scottsdale, Fountain Hills, Phoenix, and the Salt River Pima - Maricopa Indian Community. We are seeking dedicated and collaborative staff and faculty who are passionate about teaching, learning, and fostering student success. We welcome individuals who are eager to contribute their ideas and expertise to help guide the ongoing development of SCC's priorities and strategic initiatives. At SCC we are proud of our reputation as an innovative college that is focused on student success. Come join us in our desire to improve the quality of life in our communities by providing challenging, supportive, and engaging learning experiences. SCC Wins the 2022 Sterling Award MCCCD Fast Facts SCC Healthy AZ Platinum Award Recipient- 2025 Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package:
Employee Health & Wellness Programs:
Job Summary Scottsdale Community College (SCC) is seeking a full-time Administrative Specialist Sr. This position reports to the Library Division Chair and supports the work of the faculty and staff in the Library Division. The responsibilities are diverse and require skills in advanced administrative and secretarial office support, program and project coordination, independent decision-making, problem-solving, effective communication, and customer service. Maintains communication with other administrative specialists, departments, and vendors as needed. This position interacts with diverse groups, including students, faculty, staff, administration, and the general public, while maintaining confidentiality and providing excellent customer service. To best serve the students, department, and college, this position requires a physical presence on campus, with the possibility of one (1) remote day per week, depending on business needs. This is a short-term position with a projected end date of June 30, 2026. Please read the "How to Apply" section to avoid incomplete application materials. Essential Functions 30% - Communicates with and supports students, faculty, staff, administration, vendors, and members of the community regarding policy/procedural events or program information; receives and responds to inquiries and information requests, resolving issues or referring requests to the appropriate resource. Provides strong customer service for assigned systems or service areas and provides technical assistance and specialized administrative office support. 30% - Coordinates with the department chair and department team members, coordinates calendars, researches and makes travel arrangements; provides administrative support to the Library Division related to meetings, events, or office services; assists with research, gathers information, and coordinates activities; researches, gathers, compiles, and reviews data and information in support of assigned function, program, project, or support area. Creates documents, reports, correspondence, and/or other communication materials and oversees the maintenance of files, records, database information, and documentation related to assigned area and according to established procedures; performs administrative office support activities related to meetings, events, classes, or building services. 25% - Monitors and tracks budgets, funding, and expenditures; assists with budget preparation; and coordinates travel and events, inventory, and replenishing of office supplies and office equipment maintenance services. Creates Purchase Orders/Requisitions and coordinates with vendors for library subscriptions; purchases, reconciles, and tracks Library credit card purchases. 15% - Communicates with internal and external resources regarding policy/procedural, event, or program information; and receives and responds to inquiries and information requests, resolving issues or referring requests to appropriate resources; Provides training and orientation to other staff and adheres to applicable policies and procedures. Performs other duties as assigned. Minimum Qualifications Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support, and/or administrative coordination activities. OR An equivalent combination of the conferred degree and directly related full-time work experience, as described above, sufficient to successfully perform the essential duties of the job, such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications A. Two (2) or more years of experience with planning, organizing, scheduling, maintaining records, critical thinking, problem solving, and multi-tasking for an innovative team. B. Effective written communication, composing standard office communications. C. Experience in monitoring budgets, preparing requisitions, invoicing, and maintaining financial records using an online Financial Management System. D. Ability to take initiative, prioritize tasks, and manage projects to completion in a time-efficient manner to meet division needs. E. Ability to succeed in a team environment by communicating effectively, contributing expertise, and following leadership directives. F. Demonstrated experience delivering excellent customer service to diverse populations and internal and external customers. Special Working Conditions
How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Apply on or before November 18, 2025 to be considered. EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=322020&PostingSeq=1 jeid-6ddf658cae9b6040bd31abdf00e5db3d | |