Secretary Department

Job Title: Secretary Department

Location: Jersey City Medical Center

Department: Plant Operations

Req#: 0000197380

Status: Full-Time

Shift: Day

Pay Range: $17.93 - $20.39 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Facilities Dept. Head Secretary performs a variety of duties for the hospital's Facilities Department. The Secretary would be assigned to work directly for the Director of Engineering,

Incumbent is guided by a comprehensive and proven skill in the basic knowledge of Word, Excel, PowerPoint and Outlook,

The incumbent will possess organizational skills in managing the schedules, files and daily agendas of the Directors and Managers she is assigned to.

Job Qualifications:

• High school diploma or equivalent
• Four years' secretarial experience in a business environment

Scheduling Requirements:

• Monday-Friday 7AM-3PM

Essential Functions:

• Performs a variety of duties that assist the Directors and Managers within the Facilities Departments.
• Answer the telephone in a timely and professional manner.
• Types of correspondence, reports, memoranda, technical papers and related material for department staff as requested.
• Manages the files of several sub-departments within the facilities group
• Schedules and coordinates meetings which may include travel and lodging arrangements for Directors and Managers assigned.
• Provides assistance in the day-to-day administration of the department
• Inputs & Assigns all work orders into the CMMS program that are called in and communicates these work orders to the Facilities Planner/Coordinator
• Assists with managing TMS work order system
• Route information to the proper location and/or individual.
• Work independently without supervision
• Ability to effectively interact with all levels of management and hospital staff.
• Maintain established maintenance policies and procedures.
• Maintain the objectives of the Facilities Department.
• Attends meetings as required.
• Provides assistance with Payroll
• Manages and logs all departmental requisitions.
• Maintains all regulatory logs.
• Takes Meeting Minutes for all department meetings/huddles.
• Performs other related duties as assigned or requested

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees' physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• ....and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey-whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer