Finance and Operations Coordinator

SUMMARY
This position reports to the Executive Director of Midwest Special Needs Trust, a nonprofit 
organization serving the financial needs of people with disabilities. The Finance & Operations 
Coordinator is a full-time professional working in an office environment with various 
responsibilities within the organization to help ensure effective day to day operations.

We are seeking a highly organized and meticulous individual to join our team and contribute 
to our continued success. Strong attention to detail, discretion, integrity and excellent written 
communication skills are essential. The successful candidate will provide support to the 
functioning of Board of Trustees meetings, have experience taking accurate, clear and timely 
minutes at board meetings and be proficient in Quick Books for managing basic financial tasks.
Prior experience working in the nonprofit sector is preferred, as it provides valuable insight 
into mission-driven operations and board governance.

Additional duties may be assigned to meet the evolving needs of the organization.

WORK LOCATION: 100% in-person position based at our Columbia, MO office. Remote or 
hybrid work options are not available for this role.

RESPONSIBILITIES
The successful candidate should be capable and competent in the following areas:

• Utilize Quick Books for data entry, reconciliation, and tracking financial transactions to 
  maintain organizational accuracy.
• Process and track vendor payments, receive and organize invoices, and maintain 
  accurate financial records.
• Prepare reports on company expenses and assist with budgeting processes.
• Reconcile accounts between banking and investment partners to ensure financial 
  accuracy.
• Prepare and issue 1099 forms at the end of each year in compliance with IRS 
  regulations.
• Generate financial reports for audits and assist in ensuring compliance with all relevant 
  non-profit accounting standards.
• Coordinate logistics for board meetings, serve as Recorder.
• Accurately transcribe meeting minutes and ensure timely documentation.
• Oversee daily office operations, including ordering supplies, maintaining equipment, 
  and managing relationships with contractors (e.g., janitorial and delivery services).
• Coordinate employee travel arrangements, including booking transportation and 
  accommodations.
• Serve as the main point of contact for office vendors and service providers to ensure 
  smooth operations.
• Collect mail at the post office, date-stamp and distribute all incoming mail and 
  deliveries.
• Provide office support to Executive Director and Associate Director.
• The Executive Director may assign other duties as necessary for the proper 
  administration of MSNT operations.

QUALIFICATIONS
At a minimum, MSNT seeks a highly ethical and responsible individual with –

• A bachelor’s degree in accounting or a related field from an accredited four-year 
  college or university and 5 years of job experience in the non-profit sector or 
  government position is preferred.
• Quick Books Certification is preferred.

COMPENSATION: $35,000 - $51,000 per year commensurate with experience and qualifications. Beyond a competitive salary, we offer a comprehensive benefits package designed to support the employee’s well-being, professional growth and retirement.

Benefits:

• Competitive Pay
• 401(k)
• Dental Insurance
• Health Insurance
• Vision Insurance
• Generous Vacation & Sick Leave
• Paid Holidays

Education:

• Bachelor's (Required)

Experience:

• Accounting: 2 years (Required)
• Professional minutes: 1 year (Required)

If you are an enthusiastic professional eager to contribute your skills in an engaging work 
environment, we encourage you to apply for this exciting opportunity. Submit your cover 
letter and resume to mftbt@midwestspecialneedstrust.org.

Salary/Compensation: $35,000 - $51,000 per year

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