Billing Coordinator

This position will service the Exhibitions - Exhibitor Billing for our products and services. You will interact with GES offices across the U.S., your colleagues, and multiple departments to ensure accuracy of billing information, creation of exhibitor/show files and compliance with audit standards per company policy. Duties include timely, accurate and complete billing of shows.

Responsibilities

• Audit customer files in accordance with established procedures and produce timely client specific invoices for products and services within tight days to invoice metrics /productivity standards
• Ensure accuracy of pricing for all products and services entered into the Oracle billing system
• Maintain records of all work performed in accordance with the established procedures
• Complete audit of logistics and 3 party files
• Ensure all approvals are obtained based on company guidelines
• Document and log any revenue opportunities and errors captured during the billing audit process and ensure approval is received for any price and/or service deviations
• Interface with account management, exhibitor services, logistics managers, and other internal departments to ensure accurate billing records and effectively solicit timely information for billing completeness
• Reconcile the invoice to AR and charge credit cards (or related forms of payments) for balances due upon billing if client does not have credit terms
• Maintain full record keeping of show/exhibitor billing files per company policy for internal and external audit purposes and as directed
• Perform duties in compliance with GES policies, procedures and regulations
• Participate in Corporate initiatives related to major systems automation and process improvements
• Develop/maintain professional relationships with your unit/team, account management, exhibitor services, logistics, corporate, accounting, and other depts

Qualifications

• 2 years of college level coursework in related field (Accounting, Finance, or Business Admin)
• Minimum 2 years billing experience required
• Minimum 3 years PC skills required with MS-Office including intermediate level proficiency in Excel, Word, Teams, and Outlook Email
• Oracle Application experience highly preferred
• 1 year Industry experience highly preferred
• Excellent interpersonal, communication, and writing skills in a professional setting
• Strong computer and organizational skills
• High proficiency in multitasking and keeping to tight timelines
• Ability to work both independently and in a team environment

Work Environment

• Remote
• Flexibility with work schedule (required to change shifts and workdays as business needs dictate)
• Flexibility with work hours (must be able to work overtime as business needs dictate)
• In attendance for virtual meetings (may require cameras "on") and/or in-office meetings

Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:

• Competitive salaries
• 401K with company match
• Healthcare/vision/dental insurance
• Wellness benefits
• Career development program
• Employee assistance program
• Vacation time
• Community involvement opportunities
• Team activities

And much more...