Office Manager

Howard Community College ( HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

Responsible for supervising full-time and part-time divisional support specialists and providing administrative support to all full-time and part-time faculty and divisional leadership. Serves as the executive administrative assistant to the Dean, providing calendar management, budget management, and event and project management support. Also, serves as a liaison between the divisions, Teaching and Learning Services, and the campus community, including employees and students, to support divisional workflow and information tracking management. Manages and implements current processes while evaluating and collaborating with divisional leads on new procedures and objectives.

Workflow and Information Tracking Management
* Initiates Team Dynamix processes for Division.
* Collaborates with the Teaching and Learning Services areas, Teaching and Learning Operations ( TLO), AVPTL Program Manager, and AVPTL Executive Assistant, facilitating communication regarding updates to/changes surrounding scheduling, ad astra, and faculty staffing/additional assignment/contract processes.
* Collaborates with the Academic Programs Support Manager to facilitate communication for divisional events regarding request for participation of the office of the AVPTL, PEVP and OFTP.
* In collaboration with division leadership, develops, maintains/updates, and communicates divisional standard organizational processes.
* In collaboration with Dean and TLO, send out needed office communication to the division faculty at key points in semester.
* Facilitates T&L office move processes with AVPTL Program Manager and other stakeholders.
* Generate reports for department heads/deans from Colleague (ex: faculty workload, schedule, placements) or other.
* Oversee and maintain division specific spaces and/or classrooms/labs utilized by faculty and staff.
* Works with facilities/IT on needed building related issues
* In collaboration with Division Leadership, coordinate division-specific in-person and virtual event planning.
* Oversees the workflow and processing of interdepartmental college forms, requests, and inquiries.
* Oversees the processing of course/section petitions and waivers in Colleague.
* Cross trains and performs tasks, as needed.

Dean Support
* Coordinates logistics for internal and external meetings including sending calendar invitations and scheduling rooms/locations.
* Prepares meeting materials such as agendas, organizes and distributes agendas, takes/edits notes/minutes, and briefings; supports scheduling for the Deans' meetings, and divisional events and trips.
* Manages, collects, and organizes documents requiring Dean's approval (e.g., Promotion, Sabbaticals, MAPs), including managing the dean's electronic signature as needed. Follows up on deadlines and needed approvals.
* Support the monthly creation and distribution of division newsletter by collecting information, sending out notices, etc.
Budget Management
* Support budget development cycle.
* Monitoring and tracking budgets.
* Support grant management as needed.
* Managing approvals, reimbursements, POs, etc. within division and supporting departments.
* Managing closeout processes.
* Communicating about budget processes and issues.
* Oversee and approve division purchasing in collaboration with division leadership, and as needed, departmental purchasing.
* Submits/facilitates reimbursements for Dean

MISCELLANEOUS
* Ability to maintain strict confidentiality and handle sensitive information with discretion.
* Excellent writing skills: the ability to draft and edit high-quality written materials and correspondence.
* Exceptional verbal communication skills: the ability to exercise high diplomacy, collaboration, and problem solving.
* Outstanding interpersonal skills: the ability to interact with diverse internal and external constituents diplomatically; ability to collaborate effectively
* Perform other duties as assigned.

SUPERVISION
* Support Specialists: Full-time and Part-time

Bachelor's Degree preferred, Associate's degree required.

Busy office environment. Ability to meet constant deadlines and to use analytical and problem-solving skills in a diplomatic and professional manner. Must be willing to work additional hours, especially in times of peak activity.

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.

*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).

Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.

HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.