Admin Office Support 2, Fire Training

Job Summary: Responsible for performing confidential employee and student data entry, preparing reports, preparing and proofing original correspondence, performing basic accounting functions for assigned area, and conducting moderately complex research.

Minimum Qualifications:

H.S. Diploma or equivalent and 4 years experience or a combination of experience and education sufficient to successfully perform the essential duties of the job

Licensing Requirements:

-Valid Driver's License
-Please note that this position is required to comply with PA Act 15. You will need to present completed clearances and training certificates at the time of hire. Please visithttps://www.hacc.edu/HumanResources/NewHire/index.cfm (and scroll to PA Act 15 Clearances) for more information.

Hiring Range: $44,213 - $55,267

Preferred Qualifications:

-Customer service experience
-Experience providing administrative support
-Experience in a fire service or public safety environment
-Experience preparing and maintaining training records

Job Specific Task List:

• Provides complex, specialized administrative support in preparing and processing confidential documents, preparing and publishing legally required notices, preparing meeting agendas and minutes, maintaining departmental data and/or other related documents; maintains a variety of confidential files and records - (Essential)
• Provides administrative support for the Fire Training Unit programs, this includes preparing and maintaining all related paperwork and files: Fire Academy; Local Level Applications; Public Classes; Safety & Security; Certification/Testing; PEMA G Series; Business and Industry - (Essential)
• Manages and maintains the department's payroll and personnel files, such as verifying payroll time sheets and maintaining confidential personnel information - (Essential)
• Oversees inventory, instructional equipment repair, and supply orders; ensures necessary office supplies and text books are available - (Essential)
• Assists with tracking budget and department information, such as maintaining balances, researching discrepancies, and preparing related financial reports - (Essential)
• Provides administrative support for course creation, registration and billing; maintains certification database and files for all the evaluators and candidates; serves as a record center assistant for the Fire Certification Tests (as needed) which includes: preparing all the paperwork for the examinees and evaluators; pick-up and log in the results from each still station; record the written results; schedule any retests - (Essential)
• Assists with tracking budget and department information, such as maintaining balances, researching discrepancies, and preparing related financial reports to include: budget transfers, budget queries, Argos reports and Access data reports - (Essential)
• Organizes and maintains supervisor's calendar, including meetings, travel and project time lines; makes arrangements for meetings, seminars and events - (Essential)
• Organizes and maintains supervisor's calendar, including meetings, travel, and project timelines; makes arrangements for meetings and/or events; schedule rooms and maintain classroom schedule - (Essential)
• Assists in overseeing department programs by reviewing forms and documents for compliance with operational policies and procedures - (Essential)
• Develops, maintains, registers and sets-up for Homeland Security Conference to include: duplications, supplies and registration(s) - (Essential)
• Sends out instructor/evaluator availability requests - (Essential)
• Proctors written exams (as needed) - (Essential)
• Performs other duties as assigned - (Essential)

Job Type: Full Time 12 Month

If part time, hours per week: N/A

About Us: www.hacc.edu

Our Purpose: Learning for all; learning for life.

Our Core Values: A Circle of Caring

• We work together to shape and build our preferred future.
• We encourage and celebrate creativity and innovation.
• We set high goals and strive to achieve them.
• We strive to provide exceptional service to all who help shape our future.

• We are gateways to student success and opportunity.
• We promote respect, collegiality, and equity-mindedness in all we say and do.
• We nurture awareness and cultural sensitivity to create a climate of trust.
• We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.

• We are honest and hold each other and ourselves to the highest ethical standards.
• We provide the most accurate information available in all communications.
• We are transparent about our decisions as individuals and teams.
• We embrace broad engagement in the shared governance process.