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Exhibitions Project Manager

The Rector & Visitors of the University of Virginia
$70,000 - $80,000 - commensurate with education and experience. This is primarily a sedentary job involving extensive use of desktop computers. The job does require physical labor during the installation of exhibitions and will occasionally require travel
United States, Virginia, Charlottesville
1215 Lee Street (Show on map)
Nov 13, 2025
The Fralin Museum of Art at the University of Virginia seeks candidates for an Exhibitions Project Manager. The Fralin is UVA's world-class, survey art museum that serves the UVA, central Virginia communities and beyond with meaningful exhibitions and dynamic programs. The Exhibitions Project Manager is a key member of the Exhibitions Department, and responsible for the scheduling, production, and coordination of on-site and travelling exhibitions; including agreements with artwork lenders, visiting artists, guest curators, and traveling exhibition venues; The Exhibitions Project Manager is responsible for supervising the Exhibition Designer/ Preparator, the Exhibition Coordinator, contracted staff and interns. The Exhibitions Project Manger coordinates activities across Advancement, Collections, Curatorial, Education, Exhibitions, Marketing and Operations staff, tracking the status of work completed to mediate scheduling conflicts. The Exhibitions Project Manager will work closely with the Chief Operating Officer to establish and maintain complex, multi-year, exhibition budgets Exhibition Management Produce and maintain a comprehensive and long-term exhibition calendar. Develop and maintain on-site and travelling exhibition workflow schedule for museum staff and contractors, establishing milestones for timely completion and regularly checking for adherence to deadlines. Develop and maintain exhibition budget and budget forecasts in collaboration with Chief Operating Officer. Monitor actuals versus budget and flag overages on a timely basis. Liaise with external partners for traveling exhibitions. Assist in fundraising efforts by assembling checklists, budgets, and other materials required for grants and funding applications, and preparing schedule of deliverables for awarded grants. Schedule and create agenda for exhibition project team meetings. Maintain templates (marketing, interpretation, label guidelines) and distribute them for timely use Exhibition Production Oversee timely arrangements for requests of loaned artwork, coordinating with lenders and the Exhibitions Coordinator, to ensure packing, shipping, insurance, display and courier requirements are met. Maintain exhibition checklists with accurate and complete object information, including loan statuses and lender requirements, circulating pertinent information to appropriate staff. Ensure information is replicated correctly in didactics and promotional materials. In collaboration with Exhibition Designer/ Preparator, ensure installation of exhibitions is completed on schedule and within budget, coordinating art handlers, technical support and other contractors. With the Curator, assist in the scheduling and production of any related catalogues or brochures, including tracking image permissions for didactics and publications in collaboration with the Digital Assets Manager. In collaboration with Marketing and Curatorial staff, ensure that marketing and web collateral is developed and disseminated on time and in budget Guest Curators and Visiting Artists Manage guest curator contracts; ensure awareness of museum policies and adherence to exhibition schedule, and that their needs are met by in-house staff. In consultation with the Director or Curators, serve as the logistical liaison for artists engaged to create new works or installations. With Exhibitions Coordinator, ensure travel and lodging arrangements for guest curators and artists are made and expense reimbursements are processed. Minimum Requirements Education: Bachelor's degree required. Experience: 4+ years of relevant professional experience required. Additional relevant experience may be considered in lieu of a degree. Licensure: Project Management Professional (PMP/PMI) certification preferred. Knowledge, Skills & Abilities Excellent project management skills, including the ability to set project objectives, anticipate and remove obstacles, identify required resources, outline process steps and milestones; and adjust action plans to achieve desired outcomes. Knowledge of museum practices and procedures. Knowledge of exhibition production, development, and organization. Ability to balance multiple projects and meet deadlines. Ability to work with standard computer software systems (Microsoft Office Suite, Outlook, Teams, MS Planner, etc.) and to learn museum-specific collection database. Demonstrated ability to establish and articulate goals, strategies and direction, and deliver on them. Experience working with artists and/or maker communities on museum installation and object care projects. Skill in collaborating with teams to create policies and procedures, joint decision-making, and brainstorming solutions. Skill in taking initiative and working both independently and as an effective member of a team. Skill in setting priorities that reflect varying levels of importance of multiple work assignments and the ability to handle competing deadlines. Skill in budget preparation, analyzing financial data, preparing financial reports and projections, and making recommendations for budget planning and decision making. About the Position The anticipated salary for this position is $70,000 - $80,000 - commensurate with education and experience. This is primarily a sedentary job involving extensive use of desktop computers. The job does require physical labor during the installation of exhibitions and will occasionally require traveling some distance to attend meetings and programs. This position is in person on the UVA Grounds in Charlottesville, VA. This is a exempt-level, benefited position; learn more about UVA Benefits. This position will not be able to sponsor applications for immigration now or in the future. About UVA and the Community To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA. Application Timeline Application review will begin after November 17, 2025. How to Apply Please create an account and apply online on the UVA Job Board, search for requisition number R0078063. Complete an application with the following documents: Resume Cover Letter Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Reference Check Process Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required. Contact For questions about the application process, please contact Michele Jarman, Academic Recruiter. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.