Litigation Legal Secretary (2 Positions)

At ArentFox Schiff, we knowthat diverse backgrounds produce different perspectives, richer thinking, andmore creative solutions to the challenges our clients face. We hope you sharethat vision. Join us and take on the challenge of doing meaningful work whilehelping us build a culture that reflects our dedication to diversity, equity,and inclusion. We base all of our employment decisions on merit and do notdiscriminate on the basis of any legally protected characteristic.

JOB TITLE: Legal Secretary

DEPARTMENT: Secretarial Services

REPORTS TO: AdministrativeOffice Manager

FLSA CLASSIFICATION: Non-Exempt

LOCATION:

This position is available inthe following office location - San Francisco, CA

JOB SUMMARY

The Legal Secretary is responsiblefor providing high quality and administrative and clerical support to a team ofattorneys.

ESSENTIAL DUTIES AND RESPONSIBILITIES*

* Prepare shells, format, and proofread legaldocuments, pleadings, correspondence and memoranda

* Prepare new case reports, submits conflictchecks, open new files, and prepare engagement letters

* Create tables of contents and tables ofauthorities (TOC and TOA)

* Prepare government documentation or closingmaterials, as appropriate for practice of team attorneys

* Daily time entry, as directed by individual teammembers

* Prepare client billing, including review andedit of proformas directed by billing attorney, preparation of cover letters,copying/scanning and mailing/emailing finalized bills to client and AccountingDepartment

* Organize, scan, copy, fax and/or file legaldocuments in both paper files and in document management system, as appropriate

* Organize and maintain electronic files ondocument management system

* Schedule depositions, hearings, and meetings,organize court reporters, conference rooms, catering and coordinating schedulesas appropriate for practice of team attorneys

* Facilitate the meeting of deadlines by keepingmultiple agendas/calendars and providing timely reminders

* Answer telephone calls, take notes/messages andredirect calls as appropriate

* Coordinate travel arrangements for attorneys

* Process expense reimbursements and vendorinvoices, including check requests

* Maintain client lists, contact lists and otherelectronic databases

* Perform such other duties that may be assigned

MINIMUM QUALIFICATIONS

Knowledge/Skills/Abilities:

* Required proficiency in general State andFederal court filing experience a must, including e-Filing

* Knowledge of and proficiency in current officetechnology, including but not limited to, the MS Office Suite (Outlook, Word,Excel, PowerPoint)

* Attention to detail and accuracy

* Ability to type at least 60 wpm with a highdegree of accuracy

* Ability to work in a team environment with both attorneys and other colleagues

* Ability to effectively communicate both verballyand in writing

* Detail oriented with ability to handle multipleprojects simultaneously and meet deadlines

* Ability to work in a fast-paced environment

* Flexibility in daily schedule to meet Firm'sneeds during periods of heavy workload or special projects; availability towork scheduled overtime, as needed

Education:

* Minimum high school diploma or equivalent;college degree a plus but not required.

Experience:

* Minimum of 5 years of legal secretarialexperience in a relevant practice area, with at least 2 years of experiencesupporting a billing attorney.

ABOUT ARENTFOX SCHIFF:

ArentFox Schiff LLP isinternationally recognized in core industries where business and the lawintersect. With more than 600 lawyers and policy professionals, the firm servesas a destination for an international roster of corporations, governments, privateindividuals, and trade associations.

The annualized good faithbase salary range for this position in the following location:

* San Francisco, CA:is a minimum of $73,333 to a maximum of $110,000 per year.

The actual salary rateoffered to candidates within that range will depend on a variety of factors,including without limitation, years of relevant experience, education,applicable certifications, and other relevant professional licenses held, andthe candidate's overall qualifications for the position as assessed by theFirm.

ArentFox Schiff is committed to equal employment opportunity anddiversity in the workplace. We base allemployment decisions on merit and maintain a policy of considering allqualified applicants for employment without regard to race, color, religion orcreed, sex, gender, sexual orientation, gender identity or expression, age,citizenship status, order of protection status, national origin, ancestry,medical condition, genetic information, marital status, physical or mentaldisability, parental status, source of income, military or veteran status,unfavorable discharge from military service, or any other basis protected by applicablelaw. We will consider qualifiedapplicants with criminal histories in a manner consistent with the SanFrancisco Fair Chance Ordinance.

* A job description is ageneral description of the function and major duties of a job. It may not specify all duties, tasks, andassignments associated with a job. It isnot intended to limit or in any way modify the right of management to direct,assign, and control the work of employees in a unit. Accuracy, attention to detail, ability towork effectively in a team environment, and ability to work in an atmosphere ofmultiple projects and shifting priorities are requirements of all jobs atArentFox Schiff LLP. Additional job-relatedqualifications may be specified for some openings. Job descriptions are subject to periodicreview.

WORKINGCONDITIONS

The following table indicates the degree ofworking conditions expected for the job. Reasonable accommodations may be made to enable individuals withdisabilities to meet these requirements.

N/A = 0-10%, Occasionally = 11-33%,Frequently = 34 - 66%, Constantly = 67 - 100%