Bank Card Services Analyst

Position Number: 40070950

Payroll Title: PROCUREMENT ANL 3

Job Code: 7739

Job Open Date: 11/13/2025

Application Review Begins: 12/02/2025

Department Code (Name): CTLR (Controller)

Percentage of Time: 100%

Union Code (Name): 99 Non-represented

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Salary Grade: PSS/21

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $71,600 to $85,500/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $71,600 to $127,400/year

Work Location: SAASB - 3203

Working Days and Hours: M-F; 8:00am-5:00pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations) BFS supports a hybrid agreement for this position and will continue to do so as

long as it makes sense for the position and meets the campus policies.

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

In support of the UCSB Mission and UC Statement of Ethical Values, Business & Financial Services is an integral campus and community partner, providing sustainable value-added services and solutions to ensure responsible compliance and stewardship.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

The Bank Card Services Analyst administers and in collaboration with the Equipment and Flexcard Manager, strategically develops UC Santa Barbara's consolidated Procurement Card and Virtual Card programs. This advanced role integrates procurement and financial functions, managing all key program operations while serving as the primary liaison with issuing banks, vendors, UCOP Systemwide Bank Card Administrators, Accounts Payable, and campus departments to address card transactions and related issues. The analyst is responsible for training delivery, application review, card issuance, and issue resolution for internal and external customers. They set and adjust credit limits, analyze spending data for risks, conduct compliance audits, and independently address transactional problems such as declines or unauthorized charges. Additionally, the role includes administering virtual card settlements, coordinating audits, and participating in system-wide initiatives to ensure program integrity, compliance, and operational excellence across UCSB's procurement and financial functions. #LI-KA1

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training.
• 4-6 years Progressively responsible experience in procurement, financial services, or a related field.
• 4-6 years Experience administering credit card programs, accounts payable, financial analysis, or auditing in a complex organization.

Preferred Qualifications:

• 4-6 years Experience working with higher education or government.
• Experience working with campus financial systems, procurement systems, and reconciliation processes, e.g. Gateway, Oracle Financial Cloud, Fusion Data Intelligence, General Ledger and intramural funding.
• Strong knowledge of UC procurement, financial, banking systems, travel and entertainment policies and processes.
• Professional certification preferred.

Special Conditions of Employment:

• Candidates must be legally authorized to work in the United States without the need for employee sponsorship.
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 70% Card Program Administration & Financial Settlement - Administer UC Santa Barbara's Procurement Card (FlexCard) and Virtual Card (Payment Plus) programs, serving as the primary liaison with banks, vendors, and campus departments. Process card applications, verify training, issue cards, set and adjust credit limits, and maintain MCC templates. Monitor and reconcile transactions for fraud, misuse, and compliance, resolving issues and discrepancies promptly. Oversee daily operations, including transaction monitoring, vendor onboarding, invoice identification, and financial reconciliation. Provide expert guidance and training, maintain program records, and collaborate with campus partners to ensure compliance and drive continuous process improvement.
• 25% Campus Financial Integrity & Training Support - Lead comprehensive audits of procurement card and purchase order transactions, ensuring strict compliance with UC and Federal procurement policies. Investigate violations, implement and monitor corrective actions in collaboration with management, and communicate audit findings and compliance requirements to departments and leadership, advising on systemic issues and policy enhancements. Develop and deliver training and outreach programs aligned with UC policies, maintain and update program documentation and exams, and manage certifications. Provide expert guidance and responsive support to cardholders and staff, manage program web content, collaborate with campus and central offices on systems improvement, and serve as the backup for the Procurement Card Manager to ensure reliable communication and exceptional customer service.
• 5% Special Projects Supporting Strategic Goals - Participates and contributes to functional improvement initiatives for card-related processes and systems, collaborating with campus and system-wide teams to standardize procedures. Provides project updates and support for special initiatives through testing, workflow analysis, and clear documentation.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

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