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Assistant to Department Chair-Surgery Administration

University Health
United States, Missouri, Kansas City
2301 Holmes Street (Show on map)
Nov 14, 2025
If you are a current University Health or University Health Physicians employee and wish to be considered, you must apply via the internal career site. Please log into myWORKDAY to search for positions and apply. Assistant to Department Chair-Surgery Administration 101 Truman Medical Center Job LocationUniversity Health 1 (UH1) Kansas City, Missouri Department Admin Surgery UHTMC Position Type Full time Work Schedule 8:00AM - 5:00PM Hours Per Week 40 Job Description Make an Impact Behind the Scenes of Surgical Excellence Join our dynamic Surgery Administration team and provide high-level executive and administrative support to the Chairman and department physicians. As the Assistant to the Chairman, you'll be the hub of coordination-balancing schedules, managing communications, and ensuring operational efficiency across a fast-paced, high-performing department. This role is ideal for a proactive professional who thrives on organization, discretion, and collaboration. You'll work closely with executive leaders, physicians, and university partners to keep everything running smoothly-from meetings and reports to credentialing and onboarding. Key Responsibilities Serve as the primary point of contact for the Chairman and department physicians. Manage complex calendars, communications, travel arrangements, and expense reports. Coordinate and prepare meetings, presentations, and annual department reports. Support budgeting, billing, purchasing, and reconciliation of department expenses. Partner with leadership on physician recruitment and onboarding logistics. Maintain credentialing, licensing, and evaluation records for faculty and physicians. Create and maintain reports, data analyses, schedules, and department documentation. Provide general administrative, IT, and project support to department leadership. Minimum Requirements: Education: Associate's Degree in a related field (Health Sciences, Business, Public Administration, or Education) OR an equivalent combination of education and experience. Experience: Minimum of 3 years progressively responsible administrative support experience, including administration of an education program. 3 years as an executive assistant or in an advanced secretarial role. Technical Skills: Advanced proficiency in MS Word, PowerPoint, Excel, Outlook, Zoom, and WebEx. Communication: Excellent written and verbal communication, professional presence, and a customer service orientation. Judgment & Confidentiality: Ability to handle sensitive information with discretion, prioritize urgent matters, and manage complex workloads under tight deadlines. Collaboration: Team-oriented approach with strong critical thinking and problem-solving skills. Healthcare Experience: Experience working directly with physicians, residents, and medical students. Preferred Qualifications: Education: Bachelor's Degree in a related field (Health Sciences, Business, Public Administration, or Education) or equivalent experience. Experience: 5 years of progressively responsible administrative support experience, including administration of an education program. 5 years as an executive assistant or in an advanced secretarial capacity.