CLERK IV - TIMEKEEPER

BID/JOB ANNOUNCEMENT

Clerk IV Timekeeper

Department of Water Management

Bureau of Administrative Support

Number of Positions: 3

(Additional vacancies possible pending budget approval)

Starting Salary: $55,344.00/year

These positions are open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted from 11/14/25 until 11:59pm CDT on 11/28/25

The City of Chicago's Department of Water Management is seeking a Clerk IV Timekeeper to perform the full range of payroll and timekeeping duties and performs related duties as required.

ESSENTIAL DUTIES

• Updates the Chicago Automated Time and Attendance (CATA) system with timekeeping and payroll codes to ensure employees' time records are accurate (e.g., regular and overtime hours worked, vacation, etc.).
• Audits manual time records to ensure hours reflected in CATA are accurate.
• Prepares and reviews payroll registers and exception reports for completeness and accuracy and makes corrections as required (e.g., over and underpayment errors).
• Prepares special supplemental time rolls (e.g., V-rolls, Z-rolls, etc.) to ensure retired, deceased and terminated employees are compensated correctly.
• Calculates time earned and pro-rated time for vacation purposes.
• Processes payroll changes for temporary salary changes (e.g., multi-rate, acting-up, etc.).
• Prepares final time calculations for employees leaving City employment.
• Interprets labor contract provisions and applies established timekeeping rules governing the compensation of employees for hours worked based on union contracts and the salary ordinance.
• Explains payroll policies and procedures to employees in person and over the phone and clarifies discrepancies.
• Serves as liaison with the Comptroller's Office regarding new or modified timekeeping processes and policies.
• Maintains timekeeping records and related supporting documentation for departmental employees.
• Prepares and generates various timekeeping reports (e.g., accrual and balance reports, year-end, etc.).
• Sorts and distributes payroll checks.
• Files and stores payroll documents (e.g., payroll registers, edit forms, etc.).
• Responds to requests for employment verifications and generates missing wage reports, as required.
• Performs related duties as required.

Additional duties may be required for this position

Location: 1000 East Ohio Street

Days: Monday through Friday

Hours: 8:30 a.m. to 4:30 p.m.

THESE POSITIONS ARE IN THE CAREER SERVICE

• Two years of timekeeping, payroll or clerical work experience

Should the above criteria not be fulfilled, the following options are acceptable:

• Graduation from an accredited college or university with an Associate's degree or higher, plus one (1) year of timekeeping, payroll, or clerical work experience

SELECTION REQUIREMENTS

This position requires applicants to successfully pass a written test / skills assessment and complete an interview. Test results will be sent out by the Department of Human Resources after test results have been analyzed and compiled. The interviewed candidate(s) receiving a passing score on the test and possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to candidates possessing the following:

• Previous work duty experience with timekeeping and payroll preparation for 50 or more employees.

• Previous work experience in a position resolving issues pertaining to employees' time and pay.

• Proficiency using Microsoft Office applications.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

The City of Chicago is committed to providing fair chance hiring and welcomes applicants with past convictions, recognizing the value of a diverse workforce and the potential for growth and positive change.

City of Chicago

Brandon Johnson, Mayor