EAOP/Access Program & Operations Coordinator

Please note: This work location will be hybrid so will work remotely and then occasionally needed at UCSC campus as well as school sites in Monterey Bay region (Pajaro Valley Unified School District, Monterey Peninsula Unified School District, North Monterey County Unified School District, Gonzales Unified School District and Soledad Unified School District).

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

• How to Apply
• Troubleshooting
• Tips for Applicants
• FAQ's

INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 12/1/2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

UC Santa Cruz offers a vibrant community that inspires the intellectual and personal development of all students. The Division of Undergraduate Education supports students and creates a living-learning community where students thrive, belong, and are engaged world citizens.

As a member of the Division of Undergraduate Education, the Educational Partnership Center (EPC) provides an array of school-centered and student-centered activities for students, parents, faculty, and community members across the Monterey Bay and Silicon Valley/San Jose regions to support students on the college-going pathway. The EPC coordinates new and longstanding student academic preparation efforts of the University of California, Santa Cruz with the goal of increasing access and opportunity to postsecondary education for students across our service area. The EPC provides support to faculty, staff, and outreach groups to work collaboratively with schools, community colleges, and universities to promote educational pathways to success for all students. Programs in the EPC include:

California Student Opportunity and Access Program (Cal-SOAP)
California State Summer School for Mathematics and Science (COSMOS)
Central Coast K-16 Regional Collaborative (CCRC)
Early Academic Outreach Program (EAOP)
Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP)
Mathematics, Engineering, Science Achievement (MESA)
Educational Talent Search Program (ETS)
Girls in Engineering (GIE)
Access Program

This position would support the EAOP and Access programs under the umbrella of the EPC.

More information can be found at: https://epc.ucsc.edu/

JOB SUMMARY

The EPC Special Projects Coordinator will be responsible for the planning, coordination, and implementation of the 7th Grade College and Career Middle School Summit taking place on the UC Santa Cruz campus, coordinating several activities planned between the EPC and the UCSC Office of Admissions, assisting with the development of the training framework and online training module for the College Facilitator/Academic Coordinator position as well as assisting with other EPC-wide activites/projects. The inclumbent will work closely with the Santa Cruz County College Commitment (S4C), the UC Santa Cruz Office of Admissions, the partners (counselors and 7th grade teachers) from each of the K-12 schools participating in the Summit and EPC managers and staff.

APPOINTMENT INFORMATION

Budgeted Salary: $33.79 - $34.54/Hourly. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day, Evening

Employee Classification: Career appointment

Job End Date: None

Work Location: Remote / Hybrid (see note above regarding UC Santa Cruz Main Campus + various school sites)

Union Representation: CX - Clerical & Allied Services

Job Code Classification: ADMIN OFCR 2 CX (004263)

Travel: Up to 25% of the time

JOB DUTIES

60% - Program & Operations Coordination

• Coordinates purchasing, reimbursements, invoices, and travel requests in compliance with UCSC and EPC policies.
• Tracking financial transactions, reconciling expenditures, and preparing summary analyses and reports to ensure transparency and accuracy.
• Serving as a resource to EAOP/Access staff regarding accounting, purchasing, travel, and operational procedures; resolving issues, developing reference materials, and providing training as needed.
• Coordinating logistics for EAOP/Access events such as Senior Odyssey, the Youth Leadership Council Retreat, Transition to High School programs, A-G Partnership Summits, family/alumni events, staff trainings, and Advisory Council meetings.
• Preparing run-of-show documents, managing venues, transportation, catering, and supplies, and providing day-of event coordination and support.
• Providing administrative support to the Program Director and staff, including scheduling, correspondence, meeting logistics, and documentation.
• Maintaining accurate records, communication systems, and internal processes that ensure effective collaboration and compliance across all EAOP/Access operations.
• Supporting EPC-wide administrative initiatives and serving as a liaison to campus departments to ensure consistent implementation of policies and efficient program delivery.
• Ensure transportation, meals, facilities, and supplies are secured and ready.

20% - Family, Community & Partner Engagement

• Supporting the organization of Family Workshops, including materials, logistics, and coordination with site staff.
• Supporting the pilot development and implementation of a Family Ambassador Program that builds parent and guardian knowledge about college readiness, financial aid, and academic pathways.
• Cultivating and maintaining alumni, employer, and community partnerships to enhance student field trips, guest presentations, and enrichment opportunities.
• Providing project coordination and logistical support for major community and partner events such as A-G Summits, family engagement nights, and EPC-wide convenings.
• Assisting with evaluation and trend analysis of family engagement efforts to strengthen programming and inform strategic planning.
• Collaborating with EPC leadership and district partners to ensure family engagement efforts are culturally responsive, data-informed, and aligned with program and campus goals.
• Occasionally travel to UCSC, Pajaro Valley USD, Monterey Peninsula USD, Gonzales USD, Soledad USD, and NMCUSD sites (regional travel across the Monterey Bay).

20% - Communications & Storytelling

• Develop and distribute the Quarterly Program Newsletter, gathering photos, student interviews, site highlights, and data stories that showcase program impact.
• Develop and distribute a Quarterly Family Resource Bulletin featuring bilingual resources related to college access, legal rights, wellness, community events, and EAOP opportunities.
• Curate stories, photos, and testimonials from students, families, and partners to highlight outcomes and humanize program data for reports, funders, and stakeholders.
• Maintain and update program content across communication platforms (web, social media, newsletters, and print materials) in alignment with UCSC and EPC branding and accessibility standards.
• Maintain an archive of communication materials, photos, and media releases for use in reports, presentations, and grant narratives.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience with administrative operational activities such as event planning, purchasing, accounting and payroll, and contracts.
• Demonstrated experience in managing projects with efficiency and thoroughness. Identifying objectives, prioritizing assignments, and meeting deadlines with minimal or no direction with a high standard of accuracy and attention to detail.
• Solid interpersonal skills and experience coordinating complex logistics across multiple stakeholders.
• Solid verbal communication skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies.
• Excellent written communication, with ability to produce clear and engaging newsletters, bulletins, and reports. Experience developing outreach materials.
• Data, information and computer literacy with demonstrated knowledge and experience using standard computing tools including Microsoft Office, Google applications, graphics software, mass communication tools, online databases, email, web-based research tools and applications and demonstrated ability to quickly learn new emerging applications.
• Experience building partnerships with schools, community organizations, and local agencies.
• Demonstrated organization skills and experience multi-tasking with demanding time frames in a high-interruption environment.
• Strong attention to detail in maintaining accurate documentation, participant data, and follow-up communications.

PREFERRED QUALIFICATIONS

• Experience working in an institution of higher education.
• Bilingual Spanish strongly preferred.
• Familiarity with the organization's processes, protocols and procedures.
• Knowledge of University rules and regulations, processes, computer-programs and other organization-specific tools.
• Strong public speaking and facilitation skills with comfort leading workshops for diverse family audiences (including multilingual communities).
• Deep understanding of first-generation, immigrant, and mixed-status family experiences within educational systems.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Must possess a valid license to drive in the state of California.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work a hybrid work schedule and must be able to work successfully from a home/remote office and fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work a variable schedule including evenings and weekends.
• Ability to travel to multiple work locations on and off campus.
• Ability to travel within a defined regional or service area.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.

• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.