Project Coordinator

Primary Duties:

This position is an opportunity to join one of the largest, fastest growing, and comprehensive Mission Critical practices in the industry. The candidate will assist with managing the behind-the-scenes efforts of delivering successful projects. This individual will help manage multi-disciplinary design teams from project conception to completion. Keen focus on organizational skills and follow-through are required to be successful in this role.

• Mentoring/Managing:
  • Help grow a team that works together to create a collaborative environment that promotes career growth, the production of high-quality construction documents, client satisfaction, and acts as a safety net for each other.
  • Coordinate the work of multidiscipline design teams.
  • Mentor, organize, and facilitate the growth of staff.
  • Coordinate workload through the entire project development to complete documents on schedule.
  • Mission Critical staff recruiting and retention.
• Technical:
  • Ensure product deliverables meet quality standards.
  • Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence
  • Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members. Other software may be used on a project specific basis.
  • Apply company quality assurance guidelines and procedures for project document management throughout project
  • Assist with preparing project progress reports for monthly invoicing
  • Set up project meetings and prepare detailed minutes of meetings
  • Provide administrative support during project execution including meeting coordination, maintaining accurate files from project kickoff through closeout, document control for incoming and outgoing documents, assisting project managers with project status updates/reports/invoices, and assisting with deliverable development and coordination.
  • Technical editing of deliverables. This generally consists of proofreading deliverables and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
  • Document Management. Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure.
• Perform other duties as needed.
• Travel: Some travel to job sites or other HDR offices could be required. This would be communicated in advance to give adequate coordination time with project work and personal life.

Preferred Qualifications

• Individual must be quality conscious, team-oriented, and have flexibility as needed to meet tight deadlines.
• High attention to detail, strong organizational skills, and ability to multi-task.
• Strong oral and written communication skills including ability to listen and understand internal customer expectations.
• Must take ownership of assignments and work both independently and as part of a large project team.
• Highly motivated and showing professional initiative.
• Focused on client outcomes.
• Previous experience at an Architecture/Engineering firm is a plus.
• Preference given to local candidates.
• Strong desire to stay current with the trends of the fast-paced industry of mission critical.
• Technical writing skills.
• Proficiency with Bluebeam and Microsoft Outlook, Teams, Word and Excel.

#LI-EV1

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must