Part-time Coordinator

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

In collaboration with the clerkship director, the clerkship coordinator plays a major role in the day-to-day administration of the clerkship, acting internships, or electives. As a member of the Office of Curricular Affairs the coordinator serves as an important bridge between the medical school and the clinical departments at SLUSOM, and our affiliated sites.

• Administration:

• Support and coordinate all aspects of the assigned 3rd year clerkship, and all clerkship-related activities, at the Saint Louis University School of Medicine.

• Maintain the clerkship Canvas site inputting the clerkship evaluation components that contribute to the final grade (NBME, OSCE, Quizzes, H&Ps, etc) into the OASIS Course GradeBook site.

• Input evaluation reports, translating them into the individual grade components, and calculating the grades for each student according to the clerkship's grading system.

• Assign evaluators to students as appropriate through your OASIS Course Evaluation site for 3rd and (4th year - if needed) students.

• Manage exams/OSCEs/fOSCES, in collaboration with the OCA, and plan to attend all NBME exams held in the Education Union.

• Proctor make-up or retake exams that need to be scheduled because of an absence or academic issue.

• Communication:

• Communicate with the OSA and OCA on any issues related to professionalism, such as absenteeism, behavior, or tardiness.

• Alert the Clerkship Director or appropriate course director of any student concerns, or unprofessional behavior, and as appropriate the Office of Student Affairs. The coordinator may be the first point of contact if a student experiences a personal or family related problem that will interrupt their studies, or a student reports a mistreatment issue.

• Provide availability to meet with students, as needed, during the clerkship. Respond promptly to student inquiries and concerns.

• Inform students of details and expectations, responsibilities, and resources of the clerkship, and be the contact person for any clerkship/department-specific questions that may arise while students are on the clerkship.

• Keep announcements current (through email and Canvas), so that students remain informed, and know where to go to find important information.

• Additional Duties:

• Support and serve as primary coordinator for all aspects of the 4th year electives, Acting Internships, and all clerkship-related activities associated with your department.

• Assist Clerkship directors in assembling letters of recommendation for 4th-year students applying to residency programs. Proofread and upload letters to ERAS as necessary. Schedule individual student meetings with the Chair. Support students interested in your department's specialty for GME training.

• Recruitment of new community preceptors to maintain enough doctors to give a 1:1 experience to medical students per rotation. That includes but is not limited to cold calls, office visits, and preceptor orientation. Coordinate student onboarding for the community preceptors.

• Performs other duties as assigned.

• Knowledge of medical education policies and procedures, and medical terminology

• Interpersonal/human relations skills

• Verbal and written communication skills

• Excellent organizational skills

• Ability to work independently and complete projects in a timely manner

• Ability to operate personal computer and various software applications

• Ability to maintain confidentiality

• Associate's degree; supplemented with two (2) years related work experience.

• n/a

Function

Scheduled Weekly Hours:

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.