Scribendi Office Manager

Scribendiis a nonprofit literature and art magazine
produced and published at the University of New Mexico Honors College by
undergraduate students. This nationally distributed magazine solicits creative
work from students at 900+ honors programs and colleges. Through a yearlong
award-winning course and educational internship, student staff members gain
practical hands-on experience in editing, typography, graphic design, magazine
layout, Adobe Creative Cloud, fundraising, marketing and distribution, and
small business management.To
learn more, visit scribendi.unm.edu.

The Scribendi office manager performs
a range of basic office support
activities for a literary magazine and student organization within the Honors
College, such as answering questions, and performing routine clerical, data
entry, mailings, and word processing work as assigned. Work
study preferred.

DUTIES AND RESPONSIBILITIES:

• Answers
  emails, routes messages, and provides general information; greets and
  directs visitors; answers routine inquiries; follows up with outstanding
  inquiries.
• Opens
  and routes incoming mail; distributes correspondence; prepares bulk
  mailings and similar outreach to schools, students, and other
  publications.
• Performs
  a variety of routine typing assignments as appropriate to the position;
  uses a Mac to draft professional correspondence, enter data, and print
  letters, labels, reports, and other materials; updates and mails letters.
• Maintains office and closet inventory;
  orders supplies; organizes electronic files; updates computers; reviews
  and maintains website through Wordpress.
• Establishes,
  maintains, processes, and updates files, sensitive information, and other
  documents.
  Performs miscellaneous job-related duties as assigned.
• Sorts
  submissions to Scribendi and keeps track of submitters, their
  information, and shortlists for staff to use.
• Answers questions for staff and help facilitate bulk mailing, through
  Submittable, emailing, and physical mailing.
• Aids at events and facilitates the receival and distribution of
  magazines.
• Updates
  the Scribendi bulletin board to notify about events and upcoming
  deadlines.
• Provides general support and encouragement to staff, help review or
  copyedit their work, provide design suggestions, and maintain a tidy
  office.
  
  

Equivalencies not found for this position

Minimum Qualifications:

• Demonstrates collegiality and independence while providing comprehensive administrative support, including paperwork processing, document delivery, student office coverage, event coordination, and bulk mailing.
  

Preferred Qualifications:

• Interested in literary and/or arts non-profit work.
• Design and/or editing experience and experience with Adobe programs such as InDesign is helpful as there is an opportunity to receive more communications and marketing tasks, such as creating newsletters, content for the website, slide decks, etc.
• Availability to work 10-15 hours per week.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.