Program Coordinator, Summer Program

About Child Mind Institute

We're dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. We've become the leading independent nonprofit in children's mental health by providing gold-standard evidence-based care, delivering educational resources to millions of families each year, training educators in underserved communities, and developing tomorrow's breakthrough treatments.

Position Details:

As part of the ADHD and Behavior Disorders Centerteam, you will report to the Operations Manager, Clinical Programs. You will provide administrative support for CMI's Summer Program for children with ADHD, Oppositional-Defiant Disorder, and related challenges. This role ensures smooth program operations, including staff recruitment and departmental onboarding, patient enrollment coordination, training and program material preparation, and program tracking. The Program Coordinator serves as a central point of contact for families, internal teams, to maintain efficiency throughout the program.

This is a part-time, non-exempt position scheduled for 20 hours per week, with hours that may fluctuate based on the needs of the program. The role requires a minimum of two (2) days per week in the office, on a schedule determined by your supervisor in our NYC headquarters office or other relevant location. The in-office requirement and schedule are subject to change based on the needs of the program and the organization.

In-person office presence is required during pre-program preparation weeks, all four program weeks (July 6-31), and post-program wrap-up. During program weeks, this role requires 40 hours per week of in-person work to support daily operations and program coordination.

You Will:

• Support recruitment and onboarding: Assist with staff hiring and patient enrollment by tracking applications, coordinating screeners, and ensuring a smooth handoff between applicants, families, and the clinical team.
• Act as the central point of contact with families and staff, collecting required documents, maintain enrollment trackers, and coordinate with HR and intake teams to keep processes moving.
• Coordinate program logistics by owning scheduling, calendars, and internal communications to support the seamless execution of day-to-day program operations.
• Prepare and organize program materials for staff and families, including training manuals, administrative documents, and impact assessments.
• Serve as the primary administrative point of contact leading up to and during the program, troubleshooting logistical challenges and providing support to staff and participants.
• Other job-related duties as assigned.

You Have:

• High school diploma or GED.
• Minimum of two years' experience in program coordination, scheduling, and administrative support.
• Minimum of two years of customer service experience.

#LI-hybrid.

Our Benefits

Our great compensation package and benefits include medical insurance, 401(k), paid parental leave, dependent care, discounted tickets and entertainment perks programs. For more information about our benefits, please visit our employee benefits website.

Pay Range

The salary range for the position is posted. Factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations affect the salary offered within this range. In addition, this salary may be subject to a geographic adjustment (according to a specific city and state and depending on the role), if an authorization is granted to work outside of the location listed in this posting.

EEO Disclaimer

Child Mind Institute is committed to fostering an inclusive and equitable workplace where all individuals are treated with respect and dignity. We are proud to be an equal opportunity employer and prohibit discrimination and harassment of any kind.

We provide equal employment opportunities to all employees and applicants for employment, regardless of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship status, marital status, military or veteran status, physical or mental disability, genetic information, medical condition, or any other characteristic protected by applicable federal, state, or local laws.

In compliance with California law, we also prohibit discrimination based on reproductive health decision-making, status as a victim of domestic violence, sexual assault, or stalking, or any other category protected by the California Fair Employment and Housing Act (FEHA). In New York, we extend this prohibition to include status as a victim of domestic violence, familial status, or any other characteristic protected by the New York State Human Rights Law (NYSHRL).

Child Mind Institute is dedicated to ensuring accessibility and reasonable accommodations for individuals with disabilities or medical conditions. If you require an accommodation to participate in the application process or perform your job, please contact our HR Department at hr@childmind.org

This policy applies to all aspects of employment, including recruitment, hiring, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.