Clerk II

Compensation Grade:

Compensation Details:

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department

Job Description:

Responsibilities

The Clerk II will provide clerical and administrative support for a region-wide project focused on reducing paper use and digitizing existing records. The incumbent will assist in the transition to a computer-based filing system and perform a variety of clerical and administrative tasks to support daily operations as needed in the Western New York Regional and District Offices.

Duties include, but are not limited to:

• Scanning and organizing regulatory paper files into an electronic filing system

• Assisting with reception duties as needed, including greeting visitors and answering incoming telephone calls in a professional manner

• Performing administrative and clerical tasks such as scheduling meetings, monitoring shared email inboxes, and maintaining office paper shredders

• Assisting staff with general office support as assigned

This position provides an opportunity to contribute to an environmentally responsible initiative while supporting efficient and effective office operations within a collaborative work environment.

Minimum Qualifications

Associate's degree in a related field or higher degree in a related field; OR two years of general office, secretarial, or administrative experience.

Preferred Qualifications

• Experience with document scanning, electronic filing, and/or records management

• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook to create reports, track data, and schedule meetings.

• Experience organizing and prioritizing tasks

• Experience preparing reports, emails and/or presentations that demonstrate effective written and verbal communication skills

• Experience handling confidential information

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel up to 25% of the time will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will not be available.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

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About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRIplays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.