Conflicts Administrator

At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

JOB TITLE: Conflicts Administrator

DEPARTMENT: Finance

REPORTS TO: Director of Conflicts & New Business Intake

FLSA CLASSIFICATION: Exempt

LOCATION:

This position is available in the following office location(s) - Los Angeles, San Francisco

JOB SUMMARY

The Conflicts Administrator is responsible for researching and analyzing complex business relationships to determine if potential legal conflicts exist. This position provides senior level conflict analysis support for attorneys and staff by researching new clients, performing and analyzing conflict checks, advising junior staff with search strategies and research, summarizing potential conflicts and ensuring integrity of information maintained in conflicts of interest database. Administrator works closely with other Administrators to manage the workflow of the department and to provide department oversight in the absence of the Director of Conflicts & New Business Intake (Director).

ESSENTIAL DUTIES AND RESPONSIBILITIES*

General Duties:

• Work closely with other peer Conflicts Administrators to manage daily workflow relating to conflicts and new business intake requests.
• Coordinate work with Conflict Specialists and Assistant and review complex assignments for accuracy as needed.
• Communicate with attorneys and staff about procedures and policies.
• Responsible for staff orientation and training in various offices.
• Responsible for new attorney orientation in various offices.
• Review and analyze lateral attorney potential conflicts.
• Be available for after-hours/weekend urgent conflicts on a rotating monthly schedule.

Analysis and Reporting:

• Conduct research on search parties using Mergent, SEC Filings, Lexis, Westlaw and Internet.
• Analyze complex reports, use research to highlight conflicting issues for requesting attorney's review.
• Correspond with secretaries and attorneys to obtain information regarding search parties.
• Assist the Director and General Counsel Co-Chairs with special reports and research.
• Propose new policies and procedures in enhancing the process.

MINIMUM QUALIFICATIONS

Knowledge/Skills/Abilities:

• Exceptional interpersonal, organizational and communication skills; strong customer service orientation; excellent project management skills; demonstrated problem solving; ability to multi-task effectively; excellent judgment, maturity, and trustworthiness.
• Impeccable attention to detail.
• Ability to analyze complex business relationships and information to determine if possible legal conflict exists and, if so, to determine if and how they can be resolved according to applicable ethical standards.
• Must be able to effectively communicate both verbally and in writing with a variety of customers (lawyers, accountants, secretaries, docketing, IT, etc.)
• Ability to organize high volume of workflow, work independently, make decisions, and solve problems.
• Strong working knowledge of MS Word and MS Office Suite.
• Expert knowledge of Intapp Open or similar Workflow product.
• Proficiency in Excel.
• Strong working knowledge of iManage or similar document management software.
• Knowledge of Integrated accounting package (such as Elite/3E) or records management software preferred.
• Advanced research skills using Dun & Bradstreet, Internet and/or other tools.

Education:

• Bachelor's degree required. BA/BS in a research or related field preferable. Business and accounting skills desirable.

Experience:

• Minimum of 5 years of conflicts, legal research and/or paralegal experience required. Supervisory experience in a law firm is preferred.

Equal Opportunity Employer/Minority/Female/Disabled/Vets/Sexual Orientation/Gender Identity

ABOUT ARENTFOX SCHIFF:

ArentFox Schiff LLP is internationally recognized in core industries where business and the law intersect. With more than 600 lawyers and policy professionals, the firm serves as a destination for an international roster of corporations, governments, private individuals, and trade associations.

The annualized good faith base salary range for this position in the following location(s):

• San Francisco: is a minimum of $109,000 to a maximum of $164,000 per year.
  

The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, education, applicable certifications, and other relevant professional licenses held, and the candidate's overall qualifications for the position as assessed by the Firm.

ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

* A job description is a general description of the function and major duties of a job. It may not specify all duties, tasks, and assignments associated with a job. It is not intended to limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review.

WORKING CONDITIONS

The following table indicates the degree of working conditions expected for the job. Reasonable accommodations may be made to enable individuals with disabilities to meet these requirements.

N/A = 0-10%, Occasionally = 11-33%, Frequently = 34 - 66%, Constantly = 67 - 100%