Clerical Assistant 2

The Department of State is searching for a Clerical Assistant 2 to join their team!

As a Clerical Assistant 2, you will provide clerical and office support within the Bureau of Corporations and Charitable Organizations ensuring efficient operations and effective work product.

If this sounds interesting to you, apply today!

The Clerical Assistant 2 in this role:

• Reviews the Professional Fundraising Counselors and Professional Solicitors filings to ensure adherence to registration requirements.
  
• Examines fundraising contracts and extensions, solicitation notices, bonds, and solicitation contracts to ensure compliance with applicable statutes.
  
• Reviews and processes initial, renewal, and amendment of routine business filings for consistency, completeness, and accuracy related to pertinent policies and procedures, PA Laws, Acts, and Titles.
  
• Interprets various laws and regulations and approves or reject applications or return the applications for correction.
  
• Reviews applications for errors, identifies errors, and corrects the errors based on procedures.
  
• Prepares correspondence to customers to notify the application of the error and the appropriate resolution.
  
• Verifies name conflicts against existing registered entities
• Reconciles and processes payments accurately according to statutory filing fees.
• Validates information and collaborates with other State and Federal organizations related to business filings.
• Responds to inquiries via telephone and in-person from applicants, the general public, Legislature, stakeholders, and other agencies. Works with the customer to resolve issues.

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 1-hour lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting salary of $36,108 annually (before taxes)
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.
  
  

• You must be able to perform essential job functions.
  
  

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
  
  

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.