Part Time Program Coordinator - IHP

EDUCATION AND EXPERIENCE QUALIFICATIONS

• Bachelor's degree or equivalent preferred.
• 1-2 years of office experience preferred.
• Experience in higher education preferred.

Administrative Skills

• Exceptional organizational and office systems skills
• Able to prioritize, problem-solve, and take initiative
• Must be self-motivated, resourceful, creative, and detail-oriented
• Able to work independently and effectively within a team, in a multi-task environment
• Must be able to work on several projects simultaneously and maintain responsibility for completion including accuracy and meeting deadlines
• Able to handle confidential information with discretion
• Must be a professional, courteous, and efficient point of contact for the department

Communication Skills

• Excellent interpersonal and communications skills, including via email, virtually, and in-person
• Able to present information and data in a clear manner to individuals and groups

Technical Skills

• Aptitude with MS Word, Excel, PowerPoint, Zoom, Outlook, Adobe, social media platforms
• Willingness to learn new software to support departmental operations

General Department Operations

• Plan and support department operations and events as well as other duties as assigned by supervisor
• Prepare general documents and templates using MS Word, Excel, Adobe and other electronic platforms
• Prepare, record, and distribute agendas and minutes for assigned meetings and committees, and communicate, follow up, and take responsibility for implementation of action items
• Organize and maintain relevant department databases and electronic filing systems
• Schedule space for meetings and events
• Coordinate support from IT and Campus Services

• Order supplies and other materials for the department
• Perform general clerical duties
• Provide backup support to Program Manager as needed

Academic Program Support

• Collaborate with the Program Manager and department leadership in the planning and execution of departmental events, conferences, and graduation ceremonies
• Book student accommodations space, prepare exam supplies, support faculty, and serve as an exam proctor
• Collaborate with the library for reserve copies of books, assessments, and other course-related materials
• Support the maintenance of and data collection for the EXAAT database
• Assist the Program Manager and Director of Clinical Education (DCE) with operations of both internal and external clinical education to include scheduling, tracking of completed documentation, monitoring of student requirements (e.g. CPR, immunizations, etc.), and other duties as needed
• Maintain accreditation documents and support site visits as needed
• Coordinate documentation and submission of adjunct faculty appointments as needed
• Support the Program Manager in duties related to the annual graduate admissions process
• Assist with clinical education outcomes evaluation, alumni data, and other evaluative data sets as needed
• Provide administrative support and leadership for select department committees and special projects

Communication

• Provide exemplary support to internal and external constituencies, triage inquiries to the appropriate parties, and/or independently research answers to inquiries
• Support the marketing and promotional efforts of the department to include posting and maintenance of the department social media accounts, review and updating of the department website for accuracy, etc.
• Participate on the GC Dept Marketing & Social Media Committee
• Participate on the GC Dept Alumni Engagement Committee
• Ensure that adjunct and FTE faculty have updated profiles and contact information on our website

ABOUT MGH INSTITUTE

MGH Institute of Health Professions is a graduate school in Boston that provides entry-level and post-professional programs in Nursing, Communication Sciences and Disorders, Genetic Counseling, Occupational Therapy, Physical Therapy, and Physician Assistant Studies. The PhD in Rehabilitation Sciences and a PhD and Master of Science in Health Professions Education have been added in recent years along with two new programs: Master of Health Administration in Leadership and Master of Science in Healthcare Data Analytics to meet rising demand for highly educated health care professionals, educators, and researchers. Integrating classroom learning with research and clinical experience, the Institute grants doctoral and master's degrees, awards certificates of advanced study, and offers continuing education to practicing professionals.

MGH Institute of Health Professions is the only degree-granting affiliate in Mass General Brigham (MGB), the largest private employer in the Commonwealth of Massachusetts. The Institute has been recognized multiple times by The Chronicle of Higher Education as a "Great College to Work For." A leading health sciences educational institution, MGH Institute provides students with outstanding academic programs, many of which are ranked among the best in the nation.

MGH Institute of Health Professions has announced an organization-wide anti-racism initiative to think boldly about race and bring together all members of the Institute community to address systemic racial injustice as well as oppression more broadly. The plan seeks to create a supportive and inclusive campus environment and better support the diverse communities the school serves. We are excited about this initiative and are hiring employees who are committed to justice, equity, diversity, and inclusion and will contribute to our anti-racism and anti-oppression approach.