Copy Writer

Job Title: Copy Writer
Location: Palo Alto, CA
Zip Code: 94304
Duration:3 Months
Pay Rate: $ 42.52/hr
Keyword's: #PaloAltojobs; #Writerjobs.
Start Date: Immediate

Job Description:
1. Analyze a sample of all current standards (Word, PowerPoint, Excel) to identify all required styles, elements, formulas, and advanced features.
Template Analysis Report (documenting required styles, formulas, and elements for all 3 file types).
2. Develop master Google Docs, Google Slides, and Google Sheets templates that incorporate all necessary formatting and structural elements.
Final Master Templates (Google Docs, Slides, and Sheets).
3. Test the master templates for reversible transfer (Google Word/PPT/Excel) to ensure formatting and functionality remain intact.
Template Transfer Test Report (documenting successful two-way transfer for all 3 file types).
Document Conversion
4. Convert all active documents (Word, PowerPoint, Excel) to the respective Google Workspace format (Docs, Slides, Sheets) using the developed templates.
All approximately 150 documents converted to Google Workspace formats.
5. Quality Assurance (QA): Review each converted document against its original source file to confirm:
Comprehensive QA Checklist/Report for all converted documents (confirming 95% fidelity).
- Correct preservation of all text, tables, and images.
- Correct application of new styles/themes.
- Functional integrity of spreadsheets (all formulas, charts, and pivot tables function correctly and produce identical results).
Final Handoff & Training
6. Organize and place all final Google Workspace standards in the designated shared Google Drive folder structure.
Organized Google Drive Folder with all final documents.
7. Provide a brief overview/training on the developed templates and best practices for future standards creation and transfer across all three formats.
Brief Training Session (up to 1 hour, virtual) and a Template User Guide (brief written instructions).
Standards & Requirements
The Contractor must adhere to the following standards and requirements throughout the project:
* Fidelity Requirement: All converted documents must meet the following criteria against the original source document:
* Content Fidelity: 100% preservation of all text, data, tables, charts, and images. No content, data point, or written word may be lost or altered unless approved by the Client.
* Format & Functional Fidelity: Maintain at least 95% fidelity to the original document's appearance (layout, styles, fonts) and functional results (for spreadsheets, all formulas must produce identical final results).
* Note: Due to platform differences (especially between Excel and Sheets/PowerPoint and Slides), minor aesthetic differences may be tolerated only if pre-approved by the Client.
* Reversible Transfer Requirement: The developed templates must allow for the converted Google files to be downloaded as their Microsoft Office counterparts (Word, PPT, Excel) and reopened/re-edited, and vice versa, without significant errors (e.g., lost data, broken formulas, text overlap).
Formulas & Features: The contractor must identify any Microsoft-specific formulas or features (e.g., complex VBA macros, certain Excel functions) that are incompatible with Google Sheets/Slides and document solutions or workarounds.
* Tools: The Contractor will utilize Google Workspace (Docs, Sheets, Slides) and Microsoft Office (Word, PowerPoint, Excel) for all conversion and testing activities.
* Responsible for providing a Timeline with milestones and target completion dates of deliverables

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, colour, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.