Administrative Assistant

McGough is a respected partner that brings six generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart.

POSITION DESCRIPTION

The primary role of Administrative Assistant is to provide organized, consistent and administrative support in an office environment with a variety of tasks. The Administrative Assistant provides essential administrative and clerical support to ensure smooth day-to-day operations at the construction job site. This role supports the project team, maintains documentation, coordinates communication, and assists with compliance and scheduling tasks.

QUALIFICATIONS

Required:

• High school diploma or GED required
• 1+ years of administrative experience

Preferred:

• Reception experience
• Familiarity with construction project management platforms (Procore, PlanGrid, etc.) is a plus

Skills:

• Attention to detail and high level of accuracy
• Ability to organize and prioritize responsibilities
• Strong problem-solving skills
• Strong verbal and written communication
• Proficiency in Microsoft applications
• Ability to function as an integral team member, working under time constraints and meeting deadlines in a changing environment
• Ability to take initiative and work independently with minimal supervision
• Embodies personal integrity and keeps confidences
• View every interaction as an opportunity to add value and enhance relationships

OFFICE AND TRAVEL

Periodic travel requirement.

RESPONSIBILITIES AND TASKS

General Office Responsibilities:

• Managing service of office equipment (large format copier/copy machine/postage meter)
• Provide daily reception coverage, as needed and back-up coverage for receptionist
• Assist with daily processing of mail and manages UPS processing.
• Assist with photocopying and plan copying
• Provide general administrative and project support
• Support onboarding of site workers, including badging, orientation paperwork, and safety documentation

Project Coordination & Support:

• Assist with processing invoices, expense reports, and purchase orders
• Assist with project and accounting archiving
• Coordinate deliveries, material receipts, and job site inventory tracking
• Support scheduling of inspections, meetings, and subcontractor coordination

Facilities Management & Event Support:

• Manage office and kitchen supplies
• Arrange meeting luncheon arrangements
• Monitor conference rooms for supplies, phone lists, etc.
• Provide general administrative and project support, as requested
• Assist with kitchen cleanup

Other Duties:

• Actively contribute as a member of the Rochester Office, collaborating to support shared goals and objectives
• Engage in business development by building and maintaining strong relationships with clients, design teams, consultants, and subcontractors, and participating in industry and McGough-sponsored events
• Represent McGough professionally at all events, upholding company standards and serving as a positive ambassador
• Attend company and project meetings, pursuing ongoing personal and professional development to enhance skills and performance
• Collaborate across departments and with external stakeholders to ensure cohesive project execution
• Actively support and participate in Lean events, promoting the McGough Way and fostering a culture of continuous improvement
• Perform additional duties as assigned to support team and project success
• Other duties as assigned

PHYSICAL REQUIREMENTS

The physical demands outlined here are representative of those required for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

This position requires prolonged periods of sitting at a workstation or during meetings and travel (by plane or car). The employee must be able to lift up to 20 pounds as needed, demonstrate dexterity to write and use a computer keyboard and mouse, and possess the ability to hear, speak clearly, and distinguish colors on graphs and charts.

The role also requires occasional visits to construction sites, where the employee may be exposed to dust, dirt, uneven surfaces, outdoor weather conditions, and extreme temperatures.

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In alignment with our commitment to pay transparency, the base salary range for this position is $23-$28/hr, excluding fringe benefits or potential bonuses. If you join McGough, your final base salary will be determined by several factors, including geography, location, skills, education, and experience. Furthermore, we place significant value on pay equity among our current team members as part of any final job offer.

Please note that the range provided above reflects the hiring range for this role. Hiring near the top end of this range would be atypical, as we aim to allow room for future salary growth. Additionally, McGough offers a comprehensive compensation and benefits package. This includes insurance coverage for medical, dental, vision, life, and disability. We also provide generous retirement plans, voluntary benefit plans, parental leave, substantial paid time off, and holiday pay.