Business Project Manager

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers-striving to make it as easy as possible for people to get the services they need, when they need them.

The Vice Chancellors Office is proud to support the campus community and the University of California as a whole. DFA is focused on continuous improvement in delivering excellent and ever more efficient service to our clients. Our goal is to make a significant increase in quality and productivity across campus. Through campus wide collaboration, we continuously focus on maintaining a safe and attractive environment for students, faculty, staff, and visitors; ensuring buildings and other infrastructure perform efficiently and are well maintained; and providing professional services in the areas of accounting, purchasing, risk management, safety and transportation. The Office of the Assistant VC for Process Improvement is involved in both divisional initiatives, as well as campus-wide initiatives to identify areas for improved controls to promote workflow efficiencies, cost savings, and process simplification

The Business Project Manager independently applies advanced experience and expertise in organizational development, business process analysis, and strategic planning on projects involving multiple organizations and stakeholders. Use advanced professional concepts to resolve complex organizational design and effectiveness issues.

Serves as a strategic partner in identifying and implementing process and organizational improvements that enhance operational efficiency, service delivery, and alignment with DFA and campus goals. Manages projects of broad and diverse scope with significant influence on organizational effectiveness and change management.

This role involves planning and scheduling tasks, managing project teams, mitigating risks, and acting as the central communication hub for stakeholders and team members. Key skills include strategic and tactical thinking, leadership, and strong written and verbal communication.

Determines methods, techniques, and evaluation criteria to achieve results and develop actionable plans for process improvement projects supporting DFA units such as Human Resources, Facilities Management, Environmental Health & Safety, and Transportation & Distribution Services. Partners with process owners to implement improvements, establish and track metrics, and drive ongoing enhancements.

Example projects include supporting the implementation of recommendations from the Campus Efficiencies Workgroups Project-co-chaired by the Provost and CFO-to develop new processes for efficiencies, shared services, and revised governance for various operations; as well as developing analyses and recommendations for newly acquired properties and other campus-wide initiatives. Projects may be transitioned to owners for long-term implementation and maintenance.

Provides project management expertise and consultation for cross-functional initiatives, integrating business case development, analysis, and solution design with organizational change strategies. Operates under the general direction of the Assistant Vice Chancellor for Program Development and Execution (PDE) to advance strategic priorities across the Division of Finance and Administration and campus partners.

Required:

• Advanced knowledge of the organizational development and effectiveness field, theories, models to assess, design and implement customized, strategic organization interventions.
• Demonstrates strong analytical, problem-solving, project planning and implementation skills.
• Highly skilled in facilitation, consulting and relationship building.
• Applies strong verbal, written communication and presentation skills.
• Possesses strong consulting, relationship building, and strategic thinking skills.
• Demonstrates skill consulting to managers and groups at all levels.
• Ability to coach, facilitate and influence people at all levels.
• Demonstrates ability to learn quickly, reason, synthesize and generalize based on information obtained; sound judgment; ability to draw unbiased conclusions.
• Ability to focus on priorities, strategies, and vision.
• Knowledge of the consulting process to effectively lead engagements from inception to conclusion.
• Ability to persuade through both logic and appeal to positive motivations.
• Bachelor's degree in related area and / or equivalent experience / training.
• in project management, with responsibility for leading and overseeing projects from conception to completion, ensuring they are delivered on time, within budget, and according to scope
• experience with project management and quality improvement processes such as Six Sigma or Lean, or equivalent experience

Preferred:

• Project Management Professional (PMP) Certificate

Special Conditions:

• May be required to work extended hours based on project need.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.