Program Assistant 4

Department: WCAS International & Area Stud
Salary/Grade: NEX/12

Job Summary:

The Weinberg College Center for Area and International Studies (WCCIAS) seeks to promote research, education, and outreach in interdisciplinary and critical global studies. Drawing on the strengths of faculty and students across the humanities, social sciences, and natural sciences, the Center fosters collaborative inquiry into the social, political, environmental, and cultural dynamics that shape our interconnected world.

We are seeking a Program Assistant 4 to support four interdisciplinary programs: International Studies, Middle East and North African Studies, Latin American and Caribbean Studies, and the Environmental Policy and Culture Program. This is a great opportunity for a self-starter who has an interest in global studies.

This is a full-time position at 40 hours per week that works largely on-site with some opportunities for remote work.

The target hiring range for this position will be between $22.00 - $28.00 hourly ($45,936 - $58,464) per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Specific Responsibilities:

• Coordinate course scheduling, utilizing the University's course planning and enrollment enterprise systems and working closely with program directors, affiliated faculty, and colleagues in other departments.
• Support general office operations, including making room reservations for conference rooms, maintaining office supplies, coordinating with office partners on shared maintenance of office equipment, and making general office purchases.
• Manage communications for the programs, including updating and maintaining program websites, ensuring information is accurate and current; monitoring and maintaining general email inboxes; and managing 10+ listservs for the programs.
• Complete a variety of financial transactions including speaker payments, invoices, payments to international visitors, reimbursements for faculty, grad students, and undergrads; and special payments and awards/prize processing for undergrads.
• Support and staff special events, including creating event flyers, ordering catering, set up and tear down of rooms; and initiating communications plan.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• High School diploma
• At least 5 years' administrative support or other relevant experience.
• Advanced knowledge of word processing, spreadsheet, email, and database software programs.

Minimum Competencies:

• Excellent communication skills
• Ability to track and adhere to deadlines

• Detail orientation

Preferred Qualifications:

• Bachelor's degree
• Prior experience in academic program administration

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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