Assistant Director - UIC Summer Session
Assistant Director - UIC Summer Session
Hiring Department: Summer Session Program
Location: Chicago, IL USA
Requisition ID: 1037342
FTE: 1
Work Schedule: Monday - Friday, 9AM - 5PM
Shift: Days
# of Positions: 1
Workplace Type: Hybrid
Posting Close Date: 12/3/2025
Salary Range (commensurate with experience): $65,000.00 - 75,000.00 / Annual Salary (Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints.)
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The Assistant Director of Summer Session oversees the recruitment and enrollment of undergraduate students in UIC's Summer Session. This includes managing key scholarship programs and marketing efforts that support student recruitment and retention while aligning Summer Session initiatives with the university's student success goals. This position, which reports to the Associate Director, serves as the primary contact for summer programming and participates in all other facets of Summer Session administration including budgets and data management. Through these efforts, the role ensures expanded access, improved student success outcomes, and effective delivery of Summer Session programs.
Duties & Responsibilities:
PROGRAM ADMINISTRATION, STUDENT SERVICES/ADVISING
- Participates in strategic planning for Summer Session programs and integrates objectives supporting the university's goals regarding student success, retention, and graduation rates into program implementation, student advising, marketing and communications.
- Coordinates the application and enrollment process for visiting summer students in collaboration with Admissions and the Registrar.
- Manages the Accelerate Your Success (AYS) scholarship and Summer Edge (SE) scholarship programs, including coordination of recruitment of UIC undergraduates in collaboration with campus partners (Office of Advising Development, Student Success and Belonging, Financial Aid and Scholarships, and the Office for Research on Student Success).
- Evaluates eligibility of scholarship applicants and determines selection of awardees. Manages all student interactions throughout the recruitment, application, and award process.
- Acts as primary resource and contact point for prospective and current UIC students (primarily undergraduates) on enrollment issues related to summer. Advises students on summer admission, course schedule, registration requirements, scholarship program requirements, prerequisites, and university support services.
- Performs transcript and/or degree audit analysis to determine course sequencing, prerequisite completion, and degree progress to prioritize best use of scholarship funding.
- Mediates student concerns using judgment to determine level of jurisdiction; implements solutions and makes appropriate referrals to campus partners (Admissions, Registrar, advising units, etc) as needed for resolution; maintains student records in i-Advise.
- Plans and oversees day-to-day operation of student services; develops and documents new procedures as needed; consults and advises senior staff on student service needs.
STUDENT OUTREACH/RECRUITMENT
- Develops and executes comprehensive student communication plan for each program to guide students through the enrollment lifecycle (from inquiry, application, admission, and registration to post-enrollment); responsible for accuracy of all information.
- Participates in development of marketing plan and promotional materials. Coordinates all marketing campaigns, initiatives, and activities to promote summer programs.
- Oversees all communications with students through a variety of channels (emails, chats, phone, social media, etc.).
- Manages Summer Session, Accelerate Your Success, and Summer Edge websites and updates content. Assists in establishing and monitoring tracking mechanisms for the online presence of the UIC Summer Session (web/digital analytics).
- Conducts presentations and participates in campus events, conferences, meetings to promote summer programs.
- Evaluates effectiveness of recruitment and marketing strategies and makes recommendations for program changes and enhancements.
ENROLLMENT AND DATA MANAGEMENT
- Assists in program data collection and report production. Gathers, analyzes, and synthesizes summer activity, including enrollment, revenue, and scheduling data as it relates to student success and program effectiveness.
- Ensures timely, accurate documentation of summer program participation in i-Advise.
- Monitors summer enrollment activity, identifies trends, and notifies senior staff of course capacity issues.
- Assembles and maintains updated list of summer course offerings. Maintains database of historical summer course offerings and enrollments.
- Maintains database of visiting summer students to track their progress through the enrollment lifecycle. Prepares email lists from campus database for recruitment and communications as needed.
INSTRUCTIONAL BUDGET MANAGEMENT
- Provides support for summer course planning and budgeting process. Assists with budget correspondence.
- Collects and reviews submitted college/departmental summer instructional budget proposals. Provides funding recommendations to senior leadership.
- Assists with preparation of final summer instructional budget and funding transfers to colleges/departments.
STAFF MANAGEMENT
- Assesses staffing needs and hires, trains, and manages part-time staff as needed.
- Develops and maintains training materials and student services reference guides.
- Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required:
- Bachelor's degree.
- A total of one (1) year (12 months) of professional experience providing direct academic advising, degree-audit evaluation, or student-success guidance in a higher-education setting. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.
Preferred Qualifications:
- Master's preferred.
- A minimum of one (1) year of experience working with email management/communication systems, social media, Microsoft Office (Word and Excel), and website content management. (note - this specialty factor was listed in the previous search we conducted).
- A minimum of three years experience in an advising role or higher education; two years UIC experience preferred.
- Strong customer service orientation with the ability to express ideas, facts, and information in a clear and concise manner across various channels, verbally and in writing. Effective project management skills and ability to work collaboratively to resolve student issues. Experience in identifying target audiences and analyzing data to devise campaigns that engage, inform, and motivate. Proficiency in Microsoft Office Suite (particularly Word and Excel). Experience with email management /communication systems, social media, and website content management a plus.
To Apply: For fullest consideration click on the
Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/18551?c=uic
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University of Illinois Chicago
life insurance, paid time off, retirement plan
Dec 01, 2025