Nestucca Valley District Office Manager

Position Title: District Office Manager
Location: Nestucca K8
Reports To: Building Administrator
FLSA Status: Nonexempt
FTE & Salary: 1.0 FTE
Salary Schedule: Classified Salary Schedule
Row: Office Manager ($19.93-$23.69 per hour, D.O.E.)
Contract Days: 220

GENERAL DESCRIPTION:
The District Office Manager performs a variety of secretarial, bookkeeping and administrative duties, which require a broad knowledge of both secretarial and clerical practices and procedures. The District Office Manager provides administrative support to the Superintendent, and supports district office staff in district operations.

QUALIFICATIONS: Knowledge, Skills, Abilities Required:

• A minimum of a high school diploma or equivalent.
• Secretarial experience, including office management, administration and record keeping.
• Knowledge of general operation of a school district and the administrative assistant duties.
• Ability to interact in a positive and professional manner with students, staff, parents, community members, contractors, consultants and trades people, while demonstrating sensitivity to cultural, ethnic, gender and religious diversity.
• Ability to exercise confidentiality, diplomacy, and independent judgement.
• Keyboard and Word processing with speed and accuracy.
• General accounting skills.
• Knowledge or ability to learn about first-aid procedures and proper methods of dispensing medications.
• Excellent organizational and time management skills with the ability to accomplish multiple complex assignments under short timelines and with multiple interruptions.
• Ability to remain calm and supportive when dealing with difficult people or emergencies.
• Ability to take initiative and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail.
• Ability to quickly learn frequently used software and online programs used in the performance of job responsibilities, such as student records, personnel records, accounting, and purchasing.

ESSENTIAL FUNCTIONS: Performs some or all of the following tasks. Other duties may be assigned.

• Provides administrative assistance to the Superintendent; managing their calendar, responding to communication as appropriate and providing operational day-to-day support on their behalf.
• Manages the district office, phone, email account, conference room calendar, office supply inventory and district mail run.
• Supports the district office staff with administrative and confidential work in District Operations, Human Resources, and the Business Office.
• Composes, edits and prepares technical and complex documents, correspondence, special reports and material of a confidential nature.
• Human Resources document management support.
• Food Service meal count document support and site monitoring tracking.
• Oversee maintenance and compliance of District Emergency Handbook and procedures.
• Serve as point of contact for inter-district transfer student applications and tracking.
• Reconcile Superintendent credit card.
• Packing slip input support.
• Manage the credit card check out sheet
• Manage and book district staff travel arrangements.
• Process volunteer and coach background checks ensuring approved volunteer list is up to date.
• Acts as initial responder to building level First Aid emergencies and coordinates with other staff to ensure proper steps are taken to ensure the health and safety of injured party; including administering first aid, calls to 911, coordinating with emergency responders, and/or providing medications as appropriate.
• Serves as primary contact and liaison between the district staff and students, teachers, parents, staff, district, and community. Answers district phone line and greets/welcomes visitors to the K8/NVSD District office.
• Processes facility use requests and manage facility calendar.
• Stores district injury and DHS reporting documentation.
• Plans, coordinates and executes school-wide staff appreciation events, and procures supplies and catering as needed for professional development.
• Successfully uses software and online programs to monitor and maintain essential records regarding students, personnel, accounting, work orders and other areas as required.

TERMS OF EMPLOYMENT:
Salary and work year to be according to the current negotiated contract.

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of Board policy.

WORKPLACE EXPECTATIONS:

• Establish and maintain a positive and respectful working relationship with students, staff, administration, parents/guardians and community members.
• Work collaboratively and communicate effectively with staff and customers at all organizational levels (listening to others without interrupting, keeping emotions under control, remaining open to others' ideas and focusing on solving conflicts).
• Maintain a high level of ethical behavior and confidentiality of information about participants, families and staff.
• Maintain dependable and consistent attendance and punctuality.
• Follow all laws, District policies, rules, regulations, memos, announcements and reasonable requests by proper authority

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee is regularly required to talk or hear
• The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl
• Possible moderate to high noise level.
• Frequent and prolonged talking/listening in conversations/meetings.
• Requires accurate perceiving of sound, near and far vision, depth perception.
• Requires handling and working with a variety of materials and objects.
• Work may occasionally involve lifting/carrying objects weighing up to 30 pounds.
• Possible exposure to bodily fluids due to student injury or illness.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time, as it deems advisable.

Nestucca Valley School District recognizes the diversity and worth of all individuals and groups. It is the policy of NVSD that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities, or employment.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Officer at 503-392-3194 x403 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900.