Administrative Assistant

Description

Leidos is seeking an exceptional and motivated Administrative Assistant to work alongside world class engineers and researchers supporting the mission of the U.S. Department of Energy's (DOE) National Energy Technology Laboratory (NETL) in Pittsburgh, PA. This work will involve providing administrative support for a multi-disciplinary, scientific, and technically oriented national laboratory team, that produces technological solutions for America's energy challenges.

Primary Responsibilities:

• Provide broad-based Administrative Support for processing paperwork related to the on-boarding and off-boarding of employees and subcontractors for the RSS Contract under the U.S. Department of Energy/National Energy Technology Laboratory (DOE/NETL). This will encompass the Pittsburgh, PA NETL site.
• Tracking, and maintaining government-owned assets, from initial acquisition through final disposal of Government Furnished Property. Key duties include ensuring compliance with federal regulations, managing property lifecycles (acquisition, use, maintenance, and disposal), conducting audits and inventories, and preventing loss or misallocation of resources. (FAR knowledge beneficial)
• Procurement Requisition support for the research staff, which includes, but not limited to acquiring vendor quotes, request creation and final purchase requisitions submittal.
• Backup to purchasing department using a P-Card and credit card reconciliation.
• Shipping and receiving function - checking in packages to confirm packing slips for the purchasing department and tagging any equipment for property.
• Prepare and edit forms in Adobe.
• Ability to learn and work with many different programs and databases
• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
• Perform document management on completed deliverables.
• Monthly reporting, including gathering, organizing, and proofreading input from a variety of sources.
• Other general administrative duties, as business needs require.

Requirements:

• Associate degree with 5+ years of applicable experience. Bachelor's degree preferred.
• Proficient in Microsoft applications such as Teams, Word, Excel, Outlook, Power Point (create and edit), Adobe, and Sharepoint.
• Strong coordination skills while balancing multiple assignments
• Capable of prioritizing tasks while maintaining time management
• Outstanding organizational skills and attention to detail
• Ability to compose correspondence
• Ability to work independently and within a collaborative team environment
• Ability to prepare presentations and to present information
• U.S. Citizen
• Must be able to meet the requirements for gaining access to work on the NETL campus.
• FAR knowledge preferred

If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares.

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Securing Your Data

Beware of fake employment opportunities using Leidos' name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system - never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at LeidosCareersFraud@leidos.com.

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.