New

Senior Paralegal

Vaco
$120,000.00 - $150,000.00 / yr
United States, Florida, Clearwater
Dec 04, 2025
Position Summary The Senior Paralegal provides advanced legal and administrative support to the Head of Legal, COO, and external legal counsel. This role supports legal operations across multiple business units in the U.S. and U.S. Virgin Islands. The Senior Paralegal handles litigation, contracts, corporate governance, regulatory compliance, and risk management. This position requires attorney supervision and frequent collaboration with business leaders. Primary Responsibilities Litigation Support Manage legal process service and coordinate cases from start to finish Maintain case files in both electronic and physical formats Coordinate discovery (document preservation, collection, review, and production) Work with outside counsel, expert witnesses, and internal teams Track all litigation deadlines to ensure timely compliance Prepare litigation status reports for leadership Contract Management Draft, review, and revise contracts (vendor agreements, provider agreements, NDAs, service agreements) under attorney supervision Assist with vendor and partner evaluations Maintain centralized contract filing system Track contract renewals, expirations, and compliance requirements Prepare contract status reports for leadership Secondary Responsibilities Corporate Governance & Regulatory Compliance Handle entity maintenance, annual reports, license renewals, and regulatory filings across multiple jurisdictions Serve as Notary Public (must obtain commission within 60 days if not currently active) Monitor legislation, regulatory updates, and compliance requirements Create and maintain organizational charts and process maps Conduct legal research to support documents, opinion letters, and compliance projects Research licensing requirements for business expansions Support compliance, audit, and risk management projects Perform additional legal and operational tasks as assigned Qualifications Education Bachelor's Degree and/or Paralegal Certificate from an ABA-approved program (preferred) Certifications & Licenses Advanced Paralegal Certification (ACP) or Certified Paralegal (CP) preferred Active Notary Public Commission or ability to obtain within 60 days Professional association membership (NALA, NFPA) encouraged Experience Required: 5-7 years in litigation and transactional paralegal work Preferred: Additional 3-5 years in corporate governance, healthcare, insurance, or multi-entity legal work Preferred: Executive support experience and multi-jurisdiction work (state, federal, USVI) Core Skills Strong knowledge of contract law, litigation procedures, and healthcare/insurance regulations Advanced legal research, writing, and document management Ability to handle changing deadlines and high-volume workloads Self-motivated with strong initiative and follow-through Excellent organizational and communication skills High attention to detail with strong analytical abilities Ability to manage multiple complex projects simultaneously Technology Skills Required: Legal research platforms (e.g., Westlaw) Electronic filing with state, federal, and administrative bodies HIPAA, HITECH, and cybersecurity protocols Microsoft Office 365, including Excel (formulas, PivotTables, VLOOKUP, data analysis) Adobe Acrobat (editing, redacting, combining documents, e-signatures) Preferred: AI tools (e.g., Copilot) with understanding of risks and limitations Organizational chart and workflow mapping tools (e.g., Lucidchart) Project management platforms (e.g., Microsoft Project) Business intelligence tools (Power BI, Tableau) Contract lifecycle management or legal matter management systems Work Schedule & Travel Occasional travel required for litigation, audits, depositions, or corporate meetings (including USVI) Extended hours may be needed during pressing deadlines, litigation events, or regulatory filings Must maintain reasonable responsiveness to urgent legal matters Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.