HR Compliance Manager

Job Summary
The Human Resources Compliance Program Manager collaborates with HR and Payroll management teams to support the implementation, audit, and monitoring of HR and Payroll compliance programs across multiple U.S. entities and states, with a focus on employment law, regulatory risk, and collective bargaining agreement (CBA) management.

Primary Objectives

• Strengthen HR and Payroll compliance through proactive auditing and risk mitigation strategies.
• Support HR and Payroll process owners in maintaining accurate and current documentation aligned with regulatory requirements.
• Lead and coordinate projects related to the implementation and renewal of collective bargaining agreements.
• Partner with Legal and HR stakeholders to align practices with federal, state, and local employment laws across multiple jurisdictions.

Duties and Responsibilities

• Partner with HR and Payroll subject matter experts to develop audit and compliance requirements, reporting, and documentation.
• Develop and execute audit plans to assess compliance with U.S. federal, state, and local employment regulations across multiple entities and jurisdictions.
• Conduct internal audits of HR and Payroll systems and processes to validate data integrity and policy adherence.
• Identify and document operational and compliance risks within HR and Payroll processes and recommend mitigation strategies.
• Prepare clear and concise audit reports and present findings to HR and business leadership.
• Track and report on compliance metrics and audit outcomes to inform strategic decision-making.
• Maintain and update documentation for all active collective bargaining agreements (CBAs).
• Project manage the implementation of new CBAs and coordinate renewal activities, including business unit alignment and timeline tracking.
• Monitor changes in employment laws and regulations and collaborate with HR and Legal teams to interpret and apply to HR policies and practices.
• Lead periodic review and update cycle of employee handbooks and HR forms to reflect regulatory and policy changes.
• Support the development and delivery of compliance-related training and communications for HR and business leaders.
• Act as primary point of contact for ISO audits and coordinate document submission and responses.
• Partner with HR and Payroll process owners to maintain accurate process documentation and control frameworks.
• Handle sensitive employee data and compliance documentation with discretion and confidentiality.
• Contribute to cross-functional HR compliance initiatives and special projects as assigned.
• Collaborate with HR leaders to support continuous improvement of HR compliance programs.
• Other duties as assigned.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelor's degree or equivalent combination of coursework and experience in Human Resources or directly related field required

Licenses and Certifications

• Professional in Human Resources (PHR), SHRM Certified Professional (SHRM-CP), or similar HR certification preferred

Work Experience

• 5+ years of progressive HR and Payroll experience with responsibility for HR compliance required
• Experience with collectively-bargained employees strongly preferred
• Experience in a multi-entity environment preferred

Required Knowledge, Skills and Abilities

• Strong working knowledge of U.S. employment laws across multiple states and jurisdictions.
• Understanding of collective bargaining agreements and union-related HR processes.
• Ability to communicate effectively at all organizational levels.
• Strong project management skills with the ability to coordinate cross-functional initiatives.
• High attention to detail and ability to manage multiple priorities in a dynamic environment.
• Demonstrated ability to build collaborative relationships and influence outcomes across teams.
• Self-motivated and able to work well as part of a geographically dispersed management team.
• Proficiency with enterprise HRIS tools including Applicant Tracking and Timekeeping systems and reporting.
• Intermediate level proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.

Competencies

• Builds High-Performing Teams Selects, organizes, and motivates colleagues to work together in a committed way to achieve a common mission and ensures a pipeline of talent for the future.
• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Engages & Inspires Others Leads with energy, self-confidence and understanding in ways that motivate colleagues to achieve more than they thought possible.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Partners Across Boundaries Works collaboratively and effectively with colleagues throughout the company toward the common good of The Pasha Group.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 20 pounds - Regularly
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

Working Environment
This role requires work that may involve the following environmental conditions:

• Corporate office environment

Travel
10% Must be able to travel independently to U.S. locations including Hawaii.

Screening Requirements
Background Checks

Must be fully vaccinated against COVID-19, except as prohibited by law.
The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.