Lead Facilities Coordinator

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation's most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome.That's where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work - no matter what department or division you work in - ultimately enables the warfighter, saves lives, and diversifies the industrial base.At our core, ATI is a service organization. We are in service to others; it's what we do, and it's who we are.

Position Description:
The Lead Facilities Coordinator provides essential support to the Facilities and Administrative Manager by coordinating daily facility operations, managing work orders, assisting with vendor and landlord interactions, and maintaining systems that ensure organizational efficiency and safety. This role also includes overseeing and directing the daily tasks of facilities team members to ensure smooth execution of responsibilities. This position is 100% onsite and requires physical presence at the workplace Monday through Friday during standard business hours.

Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system.

**This position has an onsite schedule during standard business hours. Candidates will need to reside near Charleston, SC to ensure work site flexibility.**

Essential Functions

Oversees the day-to-day facilities operations of headquarters in Summerville, SC by setting priorities for facilities team members by assigning workload, monitoring progress, and supporting consistent service levels.

Ensures supplies are properly stocked and distributed amongst the workforce at headquarters and satellite offices through effective direction and coordination of inventory control procedures.

Works closely with the Receiving and Facilities Specialists to prioritize and expedite high priority action items and projects.

Coordinates shipping, receiving, and inventory workflows including package intake, distributions, chain-of-custody procedures, and supply tracking.

With oversite from the Facilities and Administrative Manager, tracks and reports facility-related issues and service requests.

Supports the development and maintenance of the Facility Management Plan by documenting operational procedures, updating service schedules, maintaining records of maintenance and vendor activities, and tracking recurring building issues.

Supports space planning efforts including workstation setups, furniture moves, office relocations, and coordination with IT for equipment placement. Also coordinates disposal of outdated equipment and furniture with Accounting and Finance.

As directed, supports emergency management procedures by helping maintain alert systems and safety documentation.

Maintains and updates seating charts, personnel locators, and organizational clothing distribution records.

Leads execution of small-scale moves and workspace resets, including physical setup, furniture adjustments, and coordination for larger moves. Provides administrative support, as needed, for office moves, furniture assignments, and key distribution.

Liaise with internal departments to gather information and support standardized processes.

Coordinates logistics for training sessions and internal meetings, including room configuration and conference room setup. Ensure common areas, meeting spaces, and shared facilities are maintained and prepared for daily use and special events.

Reviews, assigns, and documents Conference Center reservation requests.

With oversite from the Facilities and Administrative Manager coordinate logistics associated with office renovations and various projects, as needed.

Helps prepare reports, spreadsheets, and presentations as directed. Creates facilities metrics reports such as open/closed work orders, and space utilization summaries.


Performs other duties as assigned.

Qualifications

• High school diploma plus 5 years related experience required.
• Demonstrated experience leading or directing the daily work of others required.
• Experience in facilities operations, maintenance coordination, or building management required.
• Ability to commute independently and punctually, as travel between locations is required.
• Ability to perform hands-on physical tasks related to facilities and workspace setup.
• Strong attention to detail and ability to follow established procedures.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Willingness to learn new systems and contribute to process improvements.
• Ability to follow procedures and safety protocols consistently.
• Customer service mindset with a proactive approach to problem-solving.
• Basic computer proficiency, including Microsoft Office or similar tools.
• Ability to work independently and collaboratively.
• Employee must be a U.S. citizen by birth or naturalization, or a green card lawful U.S. permanent resident, or have political asylum in the U.S. Individual must meet the definition of a U.S. person upon hire due to the risk assessment of this position.
• This position is subject to a background check that includes a review of criminal records. In reviewing an applicant's criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.
• If you are a qualified candidate, we encourage you to apply even if you have a prior criminal conviction(s). Convictions will not automatically disqualify the candidate, However, conviction(s) will be considered and balanced against the age of the candidate at the time of the offense, time elapsed since the offense, type of offense, potential impacts of such on the work environment, sensitivity of the position(s) available/sought, and similar independent factors relevant to the employment requirements at ATI.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The role requires frequent physical activity, including walking, bending, stooping, reaching, standing for extended periods, prolonged sitting, moving furniture, and reorganizing storage closets. Must be capable of performing these tasks safely and consistently throughout the workday.

Ability to use phone and computer systems, copier, fax, and other office equipment.

Must be able to occasionally move/lift up to 75 pounds.

Work Environment

This position is located in an air-conditioned, environmentally controlled atmosphere, and occasionally attend meetings in technology company environments.

This position involves regular work within storage rooms and storage facilities. Employees should expect exposure to environments that may contain dust, dirt, and other particulate matter. The role may require navigating tight or cluttered spaces.

Reliable transportation is required for this role, as employees will need to commute between our main office and designated storage facilities.

Noise level in the work environment is usually moderate.

ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

ATI complies with the Pay Transparency Nondiscrimination provision mandated by Executive Order 13665.

Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system. If you require accommodations to complete this application, please contact Human Resources at (843) 760-4350 or email hr@ati.org.

Anticipated starting salary is in range commensurate with education and experience:
$65,000 - $75,000