Financial Analyst

The Department of Family Medicine and Community Health (DFMCH) - consistently ranked among the top family medicine departments nationally - is seeking a Financial Analyst to join its Financial Services team. This role supports key UW Health (UWH) and UW-Madison School of Medicine and Public Health (SMPH) financial functions, including expense reimbursement, accounts payable, operating budget coordination, and financial analysis. The position plays a critical role in supporting faculty and residents, ensuring departmental compliance, stewarding resources, and enabling data-informed decision-making. Core responsibilities include, but are not limited to:

A. Financial Statement Analysis

• Conduct monthly variance analysis by cost center and expense category.

• Identify trends, recommend corrective actions, and prepare leadership summaries.

• Respond to UWH financial inquiries with audit-ready documentation.

B. Operating Budget Coordination

• Collaborate with faculty and staff leaders to support the annual UWH and SMPH operating budget process.

• Map approved decisions to ~40 cost centers and budget categories with version control.

• Produce documentation for budget traceability and execution.

C. Expense Reimbursement Leadership

• Serve as the department functional lead on UW Health (UWH) expense and accounts payable policies.

• Guide faculty and residents on reimbursement allowability, documentation, and exceptions.

• Lead processing of faculty/residency reimbursements and complex AP transactions.

• Maintain documentation, route approvals, and ensure proper controls.

• Ensure accurate coding, documentation, and policy compliance.

• Support implementation of AI-assisted reimbursement workflows to improve efficiency, accuracy, and compliance.

D. Strategic Modernization & Continuous Improvement

• Partner with the DFMCH fiscal leadership to enhance processes, clarify policies, and leverage technology (Oracle, Workday, AI).

• Develop SOPs, guides, and training materials; monitor adoption and impact.

• Coordinate with SMPH and UW Health to align cross-organizational workflows.

• Benchmark best practices and pilot measurable improvements.

This position is full or part-time, 80%-100%.

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Terminal, 24 month appointment. This position has the possibility of being extended or converted to an ongoing appointment based on need and/or funding.

Applicants for this position will be considered for the following titles: Financial Analyst I, Financial Analyst II. The title is determined by the experience and qualifications of the finalist.

Financial Analyst I Job Responsibilities:

• Prepares reports, spreadsheets, and schedules with compiled financial data

• Uses statistical analysis, simulations, predictive modeling, or other methods to analyze information and develop solutions to business problems

• Processes general ledger entries in accordance with GAAP; performs GL reconciliations and complex GL account analysis

• Participates in development, maintenance, and monitoring of automated financial information systems and budgets; disseminates updates/results

• Participates in the development and implementation of financial processes; develops/provides training & instructions, timelines, reports, and recommendations for improvement

Financial Analyst I Unique Responsibilities:

• Supports the AI-assisted reimbursement pilot (human-in-the-loop) by validating intake, flagging missing documentation or potential duplicates, reviewing coding suggestions, and summarizing results and issues for fiscal leadership.

• Maintains a concise set of key performance indicators (service, quality/controls, and cycle time) for reimbursement and AP processes; prepares monthly KPI snapshots and supports operations huddles to drive follow-up actions.

• Advances SMPH Project Agility goals by helping retire shadow trackers and spreadsheets and by drafting standard work, process maps, and job aids for faculty, residents, and staff.

Financial Analyst II Job Responsibilities:

• Prepares reports, spreadsheets, and schedules with compiled and conformed financial data from multiple reporting systems

• Uses statistical analysis, simulations, predictive modeling, or other methods to analyze information and develop solutions to business problems

• Recommends and/or approves general ledger entries in accordance with GAAP; Leads general ledger reconciliations and complex general ledger account analysis

• Develops and revises strategic approaches to be used for accomplishing goals

• Leads the development, maintenance, and monitoring of automated financial information systems and budgets; disseminates updates and results to leadership when appropriate

• Leads the development and implementation of financial processes, including the development and delivery of timelines, reports, and recommendations for improvement

• Instructs, trains, and provides feedback to departmental financial staff; advises on departmental best practices

• Leads departmental financial staff by establishing vision and tactical approach by which essential tasks should be completed

• May lead other financial staff

Financial Analyst II Unique Responsibilities:

• Leads AI-assisted reimbursement and AP pilots (human-in-the-loop) by designing workflows and metrics for documentation completeness, duplicate/mismatch detection, and coding suggestions; synthesizes pilot results and recommends next steps to fiscal leadership.

• Serves as KPI and dashboard owner for reimbursement and AP processes, defining and refining the KPI set (service, quality/controls, and cycle time), facilitating the monthly operations huddle with process owners, and tracking trends and improvement actions.

• Drives Project SMPH Agility execution (Oracle- and Workday-first standardization) by inventorying, migrating, and sunsetting redundant tools; governing cost-center and coding crosswalks and maintaining change logs; and championing standardized intake, approvals, and documentation across stakeholders.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

• Clear, professional communication skills; ability to explain financial concepts to non-financial stakeholders.

• Excellent stakeholder partnership skills; ability to coach peers and standardize team practices.

• Proven ability to meet recurring deadlines (e.g., month-end close, budget submissions, forecast projections) and deliver time-sensitive financial work while managing multiple accounts/projects.

• Skilled in interpreting and applying institutional finance policies and procedures to transactions in a complex, rules-based environment. Ability to maintain confidentiality and attention to detail.

• Prepares reports, spreadsheets, and schedules with compiled financial data

• Uses statistical analysis, simulations, predictive modeling, or other methods to analyze information and develop solutions to business problems

• Processes general ledger entries in accordance with generally accepted accounting principles (GAAP). Performs general ledger reconciliations and complex general ledger account analysis.

• Participates in development, maintenance, and monitoring of automated financial information systems and budgets, and disseminates updates and results to leadership when appropriate

• Participates in the development and implementation of financial processes throughout the department; including the development and provision of training and instructions, timelines, reports, and recommendations for improvement

School of Medicine and Public Health, Department of Family Medicine and Community Health, Administration - Finance

The Department of Family Medicine and Community Health (DFMCH) at the University of Wisconsin is a leading clinical department within the School of Medicine and Public Health (SMPH). DFMCH is dedicated to advancing patient care, education, and research. Our 18 clinics provides primary care to over 175,000 patients yielding over 374,000 patient visits annually, and we train more than 150 residents and 300 medical students each year. Learn more: https://www.fammed.wisc.edu/.

Title and salary will be commensurate with experience.

• Financial Analyst I Salary range: $60,601-$112,718; anticipated hiring range: $78,800-$102,300.

• Financial Analyst II Salary range: $65,449-$121,735; anticipated hiring range: $85,100-$110,500.

Final salary depends on relevant experience, education/certifications, specialized skills, internal equity, and budget.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and SMPH Faculty /Academic Staff Benefits Flyer 2026.

Financial Analyst I Required Qualifications:

• Minimum 1 year of core finance/accounting experience (internships count).

• Working knowledge of sound financial practices; ability to prepare accurate schedules and resolve variances.

• Proficiency with Microsoft Excel (pivot tables, lookups) and comfortable working with large datasets from enterprise systems and reporting tools.

• Experience providing front-line finance support to internal customers and partnering with cross-functional teams.

Financial Analyst II Required Qualifications:

• Substantial finance/accounting experience (3 years) including supporting annual budget development processes, performing complex reconciliations, conducting variance and root-cause analysis, or delivering decision-support reporting.

• Strong understanding of financial workflow optimization, with a proven track record of identifying and implementing enhancements that improve efficiency and accuracy.

• Expertise in Microsoft Excel, including building and maintaining financial models and consolidating data from multiple systems. Knowledge of ERP, business intelligence, and AI tools.

• Experience providing front-line finance support to internal customers and partnering with cross-functional teams.

Financial Analyst I Preferred Qualifications:

• Experience in higher education, academic medicine or healthcare setting.

• Hands-on experience with Workday and/or Oracle Fusion ERPs.

• Practical exposure to expense reimbursement and Accounts Payable.

• Budget development and support across multiple cost centers in a university or healthcare setting.

• Intermediate to Advanced Excel skills.

• Experience drafting standard operating procedures (SOPs) and micro-guides.

Financial Analyst II Preferred Qualifications:

• Experience in higher education, academic medicine, or health-system finance.

• Practical experience with Workday Finance and Oracle Fusion ERPs.

• Experience supporting operating-budget cycles across multiple cost centers.

• Experience with monthly financial-statement analysis: variance by cost center/category, root-cause tagging, and targeted corrective actions.

• Advanced Excel skills, experience with analytics & dashboards, such as building and updating Power BI or Tableau views.

• Experience mentoring colleagues, developing templates and job aids, and contributing to the standardization of financial and programmatic processes across teams.

Bachelor's degree in Accounting, Finance, Economics, Business, Information Science, or Data Analytics, or a related field; or equivalent education and relevant experience.

Master's degree - Preferred.

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To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area.

Upload required documents:
* Cover letter
* Resume

Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is currently scheduled to end after 24 months and will require eligibility to work until that time. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Paige Steinert, paige.steinert@fammed.wisc.edu, 608-890-1740

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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