HR and Payroll Specialist

We are in search of an HR and Payroll Specialist I or HR and Payroll Specialist II to join our Human Resources department in Spokane, Washington (Headquarters). This full-time position reports to the VP, Compensation and Payroll and provides support for payroll and leave administration, serving as the primary contact for payroll inquiries and ensuring accurate processing, reporting, and compliance.

After an initial in-office training period, this position is eligible for workplace flexibility and a one-time home office stipend. Employees are expected to continue working from their office location a minimum of 50% or 60% of the time depending on location.

Compensation Information

The base salary range for this position in Spokane, Washington is:

Level I:
Typical starting range: $43,100 - $57,400
Full base salary range: $43,100 - $64,600
Annual performance-based incentive target is 6% of base.

Level II:
Typical starting range: $47,200 - $62,900
Full base salary range: $47,200 - $70,800
Annual performance-based incentive target is 6% of base.

Job Requirements

• Payroll Support
  
  
  
  • Provide coordination and support for payroll, time and attendance, and leave administration processes.
  • Serve as a primary point of contact for payroll inquiries via phone, internal ticketing system, and email. Ensure courteous, timely responses to questions and effective resolution of payroll-related requests.
  • Generate reports to support payroll and HR.
  • Coordinate with external payroll vendor and internal teams for payroll processing, reporting, and data correction.
  • Ensure appropriate documentation is retained for audit and ICFR purposes.
  • Update and maintain HR systems to accurately reflect employment changes and ensure data integrity.
  • Update and maintain content on the payroll intranet page to ensure accuracy and access for employees.
  • Provide support for compensation and payroll analysis.
  • Serve as backup for managing the HR ticketing system queue, when primary support is unavailable.
  
  
  
  
• Leave Support
  
  
  
  • Administer leave documentation and maintain accurate records of leave requests, approvals, and denials.
  • Consult with employees seeking leave, inform them of their options and serve as their main point of contact during leave.
  • Consult supervisors during employee leave by communicating leave duration, return to office dates and clarifying their responsibilities during the process.
  
  
  
  
• Perform all duties and maintain all standards in accordance with company policies, procedures, and internal controls.
• Other duties as assigned.

Minimum Requirements

• Demonstrated organizational and follow-through skills, performing work accurately with high attention to detail.
• Excellent verbal and written communication skills.
• Ability to learn and effectively work in a wide variety of systems.
• Ability to maintain confidentiality when working with sensitive information.
• Ability to manage multiple, high priority tasks and adjust to shifting priorities, while meeting deadlines.
• General understanding of business processes and office operations.
• Proficiency in Word, Excel, PowerPoint and Outlook.

Preferred Requirements

• Experience in Payroll and HR compliance.
• Experience with HRIS and ATS systems.
• Knowledge of Federal and State leave laws, including FMLA, medical, bonding leave, bereavement, jury duty, and military.

Benefits Offered by AgWest

• Medical, dental, and vision insurance
• Basic term life and AD&D insurance (fully paid for by the company)
• Paid days off annually: 15 vacation*, 15 sick, 12 holidays and 3 volunteer
• 401(k) plan (6% match plus 3% employer contribution)
• Employee Assistance Program
• Wellness Program
• Jeans are welcome at work every day at AgWest!

*Vacation accrual rates increase with tenure.

Details about insurance and retirement benefits are available at: https://www.farmcreditfoundations.com/fcfbenefits